Issue - meetings

Following the in principle approval of the use of barbecues at the racecourse on designated periods, the Conservators asked for an operating scheme to be brought forward for final approval.  This report seeks approval for a scheme to enable the in principle conditional permission to use barbecues, to be granted.

The Conservators received a report presenting an operating scheme for barbeques on the Downs, following the in principle approval of their use on specific race dates at the Conservators’ meeting in October 2019.  The report sought approval for a scheme to enable the in principle conditional permission to use barbecues, to be granted.

The following matters were considered:

a)            Waste management and disposal. Simon Durrant informed the Conservators that designated areas for BBQ waste would be provided on all race dates at which BBQs were permitted. Waste clearance on all race days would be managed by the same contractor, but different sub-contractors would be employed for specific dates. Following a question from a Member, it was noted that waste clearance and clean-up activities for the Derby Festival would take place both following the Ladies Day racing in advance of the Derby Derby day events, and after Derby Day.

Following consideration, it was resolved:

That the Conservators:

(1)      approved the proposed conditions attached at Annex 1 to the report, on any permission to use barbecues at the Racecourse, subject to any final minor changes which may be necessary, to be agreed by the Clerk to the Conservators with the Chairman;

(2)      agreed to grant Epsom Downs Racecourse conditional permission to use barbeques within the race meetings applied for in 2020, namely Ladies Day, The Derby and the Bank Holiday August Race Meetings;

(3)      requested Epsom Downs Racecourse to provide a report to the Conservators on the outcome of implementing the permission to hold the barbecues.