Agenda and decisions

Special Meeting, Strategy and Resources Committee
Thursday, 2nd July, 2020 7.00 pm

Venue: https://attendee.gotowebinar.com/register/1046795950481062415

Contact: Democratic Services, email:  democraticservices@epsom-ewell.gov.uk  tel: 01372 732000

Items
No. Item

1.

Question Time

To take any questions from members of the Public

 

2.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Decision:

The following declarations of interest were made in relation to the business to be considered at the meeting:

 

Councillor Kate Chinn, Other Interest: In the interests of openness and transparency Councillor Kate Chinn declared that she knows the Chief Executive of Age Concern, through their work on Dementia Friendly Communities..

 

3.

External Audit Update pdf icon PDF 72 KB

This report sets out Grant Thornton’s plan for the external audit of the Council’s 2019/20 accounts. Grant Thornton have also provided the Housing Benefit Grant Certification Letter for the year ended 31 March 2019. Both of these items have to be received by this Committee in accordance with audit regulations.

Additional documents:

4.

The Council's reponse to the Covid-19 Pandemic pdf icon PDF 557 KB

This report sets out the Council’s response to the Covid-19 pandemic following a major incident being formally declared across Surrey on 19 March 2020. 

Additional documents:

5.

Financial impact of Covid-19 pdf icon PDF 161 KB

This report sets-out the financial impact of Covid-19 on the Council in the first quarter of 2020/21, and proposes funding sources to mitigate the impact.

6.

Electoral Review pdf icon PDF 84 KB

The Local Government Boundary Commission for England has recently notified the Council of its intention to carry out an electoral review of the Council. The review will consider the total number of councillors on the Council, and then review the numbers and boundaries of electoral divisions within the Council.

 

This report sets out proposals for the creation of an Electoral Review Task & Finish Group to consider the issues raised in such a review and to bring recommendations to Strategy & Resources Committee.

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

(1)      Noted the current position regarding the proposed Electoral Review to be carried out by the Local Government Boundary Commission;

(2)      Established an Electoral Review Task & Finish Group, to progress the proposed Review and to formulate recommendations to Strategy & Resources Committee on any submissions to the Commission during the Review process;

(3)      Agreed the governance structure and the terms of reference for the Electoral Review Task & Finish Group as set out in Appendix 2 to this report;

(4)      Sought member nominations from all Party Leaders to the Electoral Review Task & Finish Group with five from the Residents Association Group, one from Labour, one from the Liberal Democrats and one from the Conservative party;

(5)      Delegated to the Chairman of Strategy & Resources to confirm the member appointments to the Electoral Review Task & Finish Group.