Strategy and Resources Committee
Tuesday, 30th July, 2019 7.30 pm

Venue: Council Chamber - Epsom Town Hall. View directions

Contact: Democratic Services, 01372 732122  Email:

No. Item


Question Time

To take any questions from members of the Public


Please Note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question at the meeting


Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.


Allocation of Planning Delivery Grant Reserve pdf icon PDF 70 KB

This report updates Members on the allocation of funds from the Planning Delivery Grant Reserve and presents an updated proposal for allocation of funds required to support the current Local Plan delivery schedule.


Stones Road Allotment Site pdf icon PDF 100 KB

This report summarises a number of options considered in seeking to propose a long-term future for the former Stones Road Allotment site and ultimately recommends that an application should be made to remove the site from its statutory designation as allotment land.


Additional documents:


2018/19 Statement of Accounts and Audit Findings pdf icon PDF 90 KB

This report covers Grant Thornton’s audit findings and presents the Statement of Accounts for 2018/19 following the external audit.

Additional documents:


2018/19 Financial Outturn Report pdf icon PDF 134 KB

This report summarises the Council’s financial performance for 2018/19 and details the capital budgets to be carried forward for schemes where costs will be incurred in 2019/20.


2018-19 Treasury Management Year-End Performance pdf icon PDF 94 KB

This report reviews the performance of the council’s treasury management function in 2018/19.

Additional documents:


Epsom Cemetery Extension pdf icon PDF 76 KB

This report provides an update on the current position of the Epsom Cemetery extension and seeks approval for an additional budget requirement of £150k.

Additional documents:


Ewell Court House pdf icon PDF 106 KB

This report sets out a review of actions taken by the Council to increase bookings at Ewell Court House as part of the Council’s agreed approach to enterprise and income generation.  The actions have led to some improvements in bookings, but not to the level needed to make the venue financially sustainable. 


This report explores the opportunity and potential benefits from entering into a partnership with a specialist from the wedding and events sector to maximise the public and community use of this important and treasured building and recommends a way forward.  This approach has been recommended by the Council’s Community and Wellbeing Committee at its meeting on 20 June 2019.

Additional documents:


Future40 - Draft Long-term vision for Epsom and Ewell pdf icon PDF 2 MB

Future40 is a Council led initiative to develop a long-term vision for Epsom and Ewell. This report sets out the outcomes from the public engagement that has taken place and sets out the next steps in bringing forward a new vision and putting in place arrangements to oversee its successful implementation.

Additional documents:


Management of Unreasonable Customer Behaviour Policy pdf icon PDF 74 KB

The policy is to protect staff and councillors from unreasonable customer behaviour which could hinder the handling of a customer’s complaint or request. It also reminds customers that the Borough Council has a zero tolerance towards unacceptable behaviour.

Additional documents:


Appointment of Members and Chairman of the Shareholder Sub-Committee pdf icon PDF 82 KB

To agree the appointment of Members and a Chairman to the Shareholder Sub Committee in accordance with the Sub Committee’s Terms of Reference.

Additional documents:


Capital Member Group pdf icon PDF 101 KB

This report requests the Strategy and Resources Committee to consider

appointments to the Capital Member Group, approve an increase in budget of

the Disabled Facilities programme and to agree the capital bidding process for

2020/21 to 2022/23.


Membership of the CIL Panel and terms of reference pdf icon PDF 80 KB

This report proposes the membership and the terms of reference for the CIL Panel.

Additional documents:


Minutes of Previous Meeting pdf icon PDF 92 KB

The Committee is asked to confirm as a true record the Minutes of the meeting of the Strategy and Resources Committee held on 2 April 2019 and to authorise the Chairman to sign them.