Agenda, decisions and minutes

Special Meeting, Strategy and Resources Committee
Tuesday, 14th January, 2020 7.30 pm

Venue: Council Chamber - Epsom Town Hall. View directions

Contact: Democratic Services, 01372 732122  Email: democraticservices@epsom-ewell.gov.uk

Items
No. Item

34.

Question Time

To take any questions from members of the Public

 

Please Note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question at the meeting

Decision:

No questions were asked or had been submitted by members of the public.

Minutes:

No questions were asked or had been submitted by members of the public.

35.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Decision:

No declarations of interest were made regarding items on this agenda.

Minutes:

No declarations of interest were made regarding items on this agenda.

36.

Future40 - Long-term Vision for Epsom and Ewell pdf icon PDF 324 KB

Future40 has been a Council led initiative to develop a long-term vision for Epsom and Ewell. It involved the largest consultation and engagement exercise ever undertaken in the borough.  The new ‘Our Vision Epsom and Ewell’, is the culmination of this extensive resident and stakeholder engagement.  The purpose of this report is to seek approval of the draft ‘Our Vision’ document.

Additional documents:

Decision:

Following consideration, it was resolved:

That the Committee agreed:

(1)      to recommend the ‘Our Vision Epsom and Ewell’ document to the Council.

(2)      to delegate to the Chief Executive and Chief Operating Officer in consultation with the Chairman of Strategy and Resources any final design or minor drafting changes to the Vision document before its publication;

(3)      To endorse officers seeking opportunities to engage with partner organisations, from the public, private and voluntary sectors, oversee delivery of the Council’s Vision.

 

Minutes:

The Committee received a report seeking approval of the draft ‘Our Vision Epsom and Ewell’ document, which provided a long-term vision for the Borough. The Vision had been produced as the culmination of the Future40 consultation and engagement programme.

The following matters were considered:

a)            Amendment to recommendation. The Chairman informed the Committee that it was proposed to recommend the ‘Our Vision Epsom and Ewell’ document to the Council for approval. Recommendation 1 of the published agenda was amended accordingly.

b)           Informing the Council’s corporate plan, policies and work programmes. The Committee noted that the Vision would inform the production and implementation ofthe Council’s corporate plan, policies and work programmes. The Vision provided a high-level document which set the context and direction of the Council’s work, rather than identifying individual detailed actions.

c)            Partnership working. The Committee noted that the ‘Our Vison, Epsom and Ewell’ document highlighted some of the partner organisations which would work with the Council to enable the Vision’s delivery. Following a question from a member, officers informed the Committee that the inclusion of further partner organisations would be considered.

d)           Thanks to officers. The Committee expressed its thanks to officers in undertaking the Future40 consultation, and producing the ‘Our Vision Epsom and Ewell’ document.

Following consideration, it was resolved:

That the Committee agreed:

(1)          to recommend the ‘Our Vision Epsom and Ewell’ document to the Council.

(2)          to delegate to the Chief Executive and Chief Operating Officer in consultation with the Chairman of Strategy and Resources any final design or minor drafting changes to the Vision document before its publication;

(3)          To endorse officers seeking opportunities to engage with partner organisations, from the public, private and voluntary sectors, oversee delivery of the Council’s Vision.

 

37.

Four year plan 2020 - 2024 pdf icon PDF 101 KB

A new corporate plan has been developed for the next plan period of 2020-2024. This report sets seeks the agreement to the new plan and also for its recommendation for adoption by Council.

Additional documents:

Decision:

Following consideration, it was resolved:

That the Committee agreed:

(1)          the draft corporate plan entitled ‘Four Year Plan, 2020-2024’, attached at Annex 1 to the report; and

(2)          to recommend to Council the adoption of the Four Year Plan 2020-2024 as the Council’s new corporate plan.

 

Minutes:

The Committee received a report seeking agreement to a new four year corporate plan, for the period 2020 – 2024. The report also sought recommendation of the Plan to Council for adoption.

The following matters were considered:

a)            Themes. The Four Year Plan 2020 – 2024 identified six themes to guide the delivery of the Council’s services over the next 4 years. The themes were: Green & Vibrant, Safe & Well, Cultural & Creative, Opportunity & Prosperity, Smart & Connected and Effective Council.

b)            Annual targets and performance monitoring. The Committee noted that targets for the delivery of the Four Year Plan 2020 – 2024 would be agreed on an annual basis by the relevant Committee and monitored through the Council’s performance management framework.

c)            Delivery of Digital services. A member identified that best practice guidance on the provision of digital services by central government and local public services had been issued by the Government Digital Service (GDS) and Ministry of Housing Communities and Local Government. This included the GDS Digital Service Standard and Local Digital Declaration. It was noted that these would be considered by Officers.

d)            Community involvement in production of Vision and Corporate Plan.  The Committee considered that residents and organisations within the Borough should be acknowledged and thanked for their valued input and feedback on the Long-term Vision for Epsom and Ewell and the 4 Year Plan 2020-2024.

Following consideration, it was resolved:

That the Committee agreed:

(1)          the draft corporate plan entitled ‘Four Year Plan, 2020-2024’, attached at Annex 1 to the report; and

(2)          to recommend to Council the adoption of the Four Year Plan 2020-2024 as the Council’s new corporate plan.