Agenda and decisions

Strategy and Resources Committee
Tuesday, 22nd September, 2020 7.00 pm

Venue: https://attendee.gotowebinar.com/register/1026203199036810251

Contact: Democratic Services, email:  democraticservices@epsom-ewell.gov.uk  tel: 01372 732000

Items
No. Item

1.

Question Time

To take any questions from members of the Public.

Decision:

No questions were asked or had been submitted by members of the public.

2.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Decision:

The following declaration was made in relation to an item on the agenda:

Local Government Structure in Surrey

Councillor Hannah Dalton, Other Interest: Councillor Hannah Dalton declared that due to her involvement with the RASSU campaign, she would not participate in the debate on this item and would not vote upon it..

 

3.

2019-20 Statement of Accounts and Audit Findings pdf icon PDF 74 KB

This report presents the 2019/20 Statement of Accounts and Grant Thornton’s Audit Findings report following the external audit.

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

(1)      Approved the Statement of Accounts for the year ended 31 March 2020;

(2)      Agreed the Annual Governance Statement included within the Statement of Accounts;

(3)      Received the Audit Findings for 2019/20;

(4)      Agreed the management action in response to the audit recommendations detailed at Appendix A of the Audit Findings report;

(5)      Agreed that the Chairman or Vice Chairman of Strategy and Resources Committee and the Chief Finance Officer sign the Letter of Representation on behalf of the Council;

(6)      Delegated any further amendments to the 2019/20 Statement of Accounts to the Chief Finance Officer in consultation with the Chairman or Vice Chairman of Strategy and Resources Committee.

 

 

4.

2021/22 Budget Targets and Finance Update pdf icon PDF 68 KB

This report recommends budget targets for 2020/21 and provides an update on financial planning as recommended by Financial Policy Panel.

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

1.    Noted the recommendations of Financial Policy Panel held on 08 September 2020.

2.    Agreed the following overall budget targets for 2021/22:-

     i.        That estimates be prepared including the delivery of savings already identified in the Financial Plan for 2021/22 totalling £336,000.

    ii.        That estimates include options to reduce organisational costs by £1,290,000 subject to government grant announcement, in order to minimise the use of working balances and maintain a minimum working balance of £2.5 million in accordance with the medium term financial strategy.

  iii.        That at least £210,000 additional revenue is generated from an increase in discretionary fees and charges;

  iv.        That a provision for pay award is made of £408,000 that would allow for a 2% cost of living increase;

    v.        That a £950,000 contingency is provided for within the 2021/22 budget to mitigate the potential impact of Covid-19 on the Council’s finances in 2021/22.

  vi.        That officers are tasked in delivering a list of costed options that can be implemented to address any budget shortfall for 2021/22.

3.    Agreed the budget reporting timetable as set out in section 10 of the report to Financial Policy Panel (Appendix 2).

4.    Agreed that 2020/21’s projected deficit be funded as set-out at paragraph 6.7 of the report to Financial Policy Panel (Appendix 2).

 

5.

Local Government Structure in Surrey pdf icon PDF 86 KB

The Surrey Borough and District Councils have agreed to investigate alternatives to a single unitary structure of Local Government in Surrey.  They have also agreed to appoint a public relations firm to support a communications campaign. The report seeks approval of the Council financial contributions towards the joint fund.

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

(1)          approved a contribution of up to £10,000, funded from the Corporate Projects Reserve towards a joint Surrey Borough and Districts Councils fund to investigate future local government options which could include new ways of working post-pandemic, proposals for shared service delivery at Borough and District level and enhanced two tier working.

6.

Local Government Association Communications Review Action Plan pdf icon PDF 72 KB

This report provides details of the Communications & Engagement Strategy and Action Plan.

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

(1)      Approved the Communications & Engagement Strategy and Action Plan.

7.

Epsom & Ewell Borough Council's Diversity, Equity & Inclusion Framework pdf icon PDF 77 KB

This report provides details of the Council’s working draft Diversity, Equity and Inclusion Framework.

 

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

(1)      Approved the working draft Diversity, Equity and Inclusion Framework.

(2)      Agreed that the three themes could go out to public consultation. 

 

9.

Minutes of Previous Meeting pdf icon PDF 106 KB

The Committee is asked to confirm as a true record the Minutes of the Special Meeting of the Committee held on 2 July 2020 (attached) and Meeting of the Committee held on 28 July 2020 (to follow) and to authorise the Chairman to sign them

 


Additional documents:

10.

Exclusion of Press and Public pdf icon PDF 41 KB

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph  3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

8.

Support with reopening Leisure Services

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

 

Decision:

The decision for this item is recorded in a separate (not for publication) restricted Decision Notice.