Agenda and decisions

Strategy and Resources Committee
Tuesday, 30th March, 2021 7.00 pm

Venue: https://attendee.gotowebinar.com/register/5340804477711144976

Contact: Democratic Services, email:  democraticservices@epsom-ewell.gov.uk  tel: 01372 732000

Items
No. Item

1.

Question Time

To take any questions from members of the Public.

2.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

3.

External Audit Update pdf icon PDF 75 KB

This report presents the external auditor’s Annual Audit Letter for the year ended 31 March 2020; the Housing Benefit Certification Letter for 2019/20; and the External Audit Plan for 2020/21. In accordance with audit regulations, these items must be presented to Committee.

 

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

(1)      Received the Annual Audit Letter for 2019/20

(2)      Received the Housing Benefit Certification for 2019/20

(3)      Received the External Audit Plan for 2020/21

 

 

4.

Epsom & Ewell Borough Council's Diversity, Equity and Inclusion Framework 2021-2024 pdf icon PDF 83 KB

This report provides details of the consultation undertaken on the Council’s draft Diversity, Equity and Inclusion Framework and the final Diversity, Equity and Inclusion Framework 2021-2024 for approval.

 

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

(1)      Reviewed the findings of the consultation undertaken on the draft Diversity, Equity and Inclusion Framework 2020-2024.

(2)      Approved the Diversity, Equity and Inclusion Framework 2021-2024.

 

 

5.

VAT on Election Expenses pdf icon PDF 69 KB

This report seeks authorisation to use £50,903 from the Council’s VAT reserve to fund the repayment to HMRC of over recovered VAT on the cost of holding elections.

Decision:

Following consideration, it was resolved that the Committee:

(1)      Agreed that £50,903 can be transferred from the VAT reserve to fund repayment to HMRC of over recovered VAT.

 

 

6.

Local Plan Resources pdf icon PDF 151 KB

The report seeks approval for the additional resources required to have an up-to-date Local Plan in place by the Government deadline of December 2023.

 

Decision:

Following consideration, the Committee resolved:

(1)      To approve the increase in budget of £712,000, as set out in section 2.23.2 of this report, for additional activities identified in the preparation and adoption of a new Local Plan.

(2)      To approve the reallocation of resources and additional funding of £29,583 to complete existing workstreams as set out in sections 2.23.1 and 2 of this report.

(3)      To approve the use of New Homes Bonus Grant totalling £741,583 currently held in the Corporate Projects Reserve to fund the increased cost of delivering the Local Plan. 

 

7.

Minutes of Previous Meeting pdf icon PDF 86 KB

The Committee is asked to confirm as a true record the Minutes of the Special meeting of the Strategy and Resources Committee held on 16 March 2021 and to authorise the Chairman to sign them.

Decision:

The Minutes of the Special Meeting of the Strategy and Resources Committee held on 16 March were agreed as a true record and the Committee authorised the Chairman to sign them.

8.

Exclusion of Press and Public pdf icon PDF 40 KB

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Decision:

Under Section 100(A)(4) of the Local Government Act 1972, the Committee passed a resolution to exclude the public from the meeting for Part Two of the Agenda on the grounds that the business involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

9.

Review of Town Hall Accommodation

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Decision:

The decision for this item is recorded in a separate (not for publication) restricted Decision Notice.

10.

Release of Restrictive Covenant

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

11.

Potential Regeneration Opportunities

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

12.

24 South Street

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.