Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

The following declarations were made in relation to items of business to be discussed at the meeting:

Councillor Steven McCormick: In the interests of openness and transparency, Councillor Steven McCormick declared that he is a member of Epsom Civic Society and Woodcote Epsom Residents' Society. He stated that he came to the meeting with a clear and open mind.

24 South Street Epsom Surrey KT18 7PF

Councillor Neil Dallen, Other Interest: In the interests of openness and transparency, Councillor Neil Dallen declared that he was involved as a Councillor in recommending the purchase of South Street a number of years ago. Councillor Neil Dallen also declared that he is a member of Epsom Civic Society, and stated that he came to the meeting with a clear and unbiased mind.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Planning Committee held on the 18 February (attached) and authorise the Chairman to sign them.

The Minutes of the previous Meeting of the Committee held on 18 February were agreed as a true record and the Committee authorised the Chair to sign them.

Conversion of hotel and various alterations and extensions to the listed buildings to accommodate 21 dwelling units, car and cycle parking and private and communal gardens. (Listed Building Consent)

Description

Conversion of hotel and various alterations and extensions to the listed buildings to accommodate 21 dwelling units, car and cycle parking and private and communal gardens. (Listed Building Consent).

Decision

The Committee received a presentation from the Planning Officer.

The following matters were raised by the Committee:

a)            Listed building status: Following a question from a Member, the Officer confirmed that only part of the building is registered as Listed. It was noted that, should the Application be approved, works would start as soon as possible to prevent any further deterioration in fabric.

b)            Confidential comments from residents: Following a question from a Member, the Officer confirmed the process in following GDPR rules when compiling a Committee report. It was noted that public comments are redacted to omit sensitive information from concerns regarding an application. The Officers work hard in dealing with concerns from local residents when creating their reports.

c)            Monitoring: Members noted the possibility that, should the Application be approved, a condition being included for the Developer/owner to make a contribution for the future monitoring of this site. The Officer noted that a condition would not be suitable, but this may be arranged by way of a S106 Agreement. This may also state that should the fabric of the building begin to deteriorate, the Council may step in and intervene at their own cost.

The Head of Planning proposed the following additional:

Informative:

(2)          ’Under section 9 of the Planning (Listed Buildings and Conservation Areas) Act 1990 it is a criminal offence, without consent, to demolish a Listed Building, or to alter or extend such a building in a way that would affect its character. The penalties for this can be heavy, both for the person who carries out the work and for whoever commissions it. The applicant is strongly advised to ensure that the contractor carrying out the work is made aware of the above conditions. Should the works carried out exceed that which is permitted then it may be open to the Local Planning Authority to take prosecution action against the owner of the property and/or the contractor. If the applicant is unclear about any aspect of the specification for works, they are strongly advised to contact the Council’s Historic Buildings and Conservation Area Officer prior to the commencement of the works.

Following consideration, the Committee resolved with 10 Members voting for, 2 abstentions and the Chair not voting that:

Listed Building Consent be GRANTED subject to the following:

Condition(s):

(1)          The works hereby granted shall be commenced before the expiration of three years from the date of this consent

Reason: To comply with Section 18 (1) (a) of the Planning (Listed Buildings and Conservation Areas) Act 1990 as amended by Section52 (4) of the Planning and Compulsory Purchase Act 2005.

(2)          The development hereby permitted shall be carried out in accordance with the following approved plans:

Proposed Elevation

19311-CL-LAW-W-Z-DR-A-500301-P01 –   Proposed Elevations – Sheet 1

19311-CL-LAW-W-Z-DR-A-500302-P00 –   Proposed Elevations – Sheet 2

19311-CL-LAW-W-Z-DR-A-500303-P00  ...  view the full minutes text for item 40.

Conversion of the 3 storey office building into 2 one-bedroom dwellings on the first and second floor and commercial unit on the ground floor

Description

Conversion of the 3-storey office building into 2 one-bedroom dwellings on the first and second floor and commercial unit on the ground floor.

Decision

The Committee received a presentation from the Planning Officer.

The following matters were raised by the Committee:

a)            Reference to previous application: Members noted the previous application regarding this site, and its reference to DM12 water efficiency and CS6 energy efficiency. The Officer confirmed that these were initially referred to with discretion, as they usually apply to new developments. The Officer also noted that should the Committee wish, a condition could be implemented that the development is compliant with these.

b)           Refuse collection arrangements: Members noted the arrangements for refuse collections. The Officer noted that these had been arranged due to difficulties regarding access, and confirmed that the Waste Services Manager had no objection to arrangements.

Following consideration, the Committee resolved unanimously that:

Planning Permission be GRANTED subject to the following:

Condition(s):

(1)          The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason: To comply with Section 91 of the Town and Country Planning Act1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

(2)          The development hereby permitted shall be carried out in    accordance with the following approved plans:

24SSRP002/2 Proposed plans

24SSRP002/4 Proposed elevations

24SSRP002/6 Proposed elevations and roof plan

Reason: For the avoidance of doubt and to ensure that the development is carried out in accordance with the approved plans to comply with Policy CS5 of the Core Strategy (2007).

(3)          The development hereby permitted shall be constructed entirely  of the materials as detailed on the schedule of materials on  the  planning application form.

Reason: To secure a   satisfactory appearance in    the interests of the visual amenities and character of    the locality in    accordance with Policy CS5 of    the Core Strategy (2007) and Policies DM8, DM9   and DM10 of the Development Management Policies 2015.

(4)          The development hereby approved shall not be first occupied unless and until the facilities for the secure parking of bicycles within the development site have been provided in accordance with  the approved plans and thereafter shall be provided, retained and maintained to the satisfaction of the Local Planning Authority.

Reason: The above condition is required in recognition of Section 9 “Promoting Sustainable Transport" in   the National Planning Policy Framework 2019 and Policy DM37 of the Development Management Policies Document 2015.

(5)          Soundproofing shall be provided to ensure that the flats for residential purposes sharing a party element with the ground floor premises to which this planning permission relates shall receive a minimum airborne sound insulation on the party element which achieves DnT’w of 60 dB before the first use of the development hereby approved. The soundproofing shall be retained thereafter in    perpetuity.

Reason: To ensure that the occupiers of    the flat units do not suffer a loss of amenity by  reason  of noise  nuisance and other excess noise from activities within the  ...  view the full minutes text for item 41.

The Committee wish to place on record it’s thanks to John Robinson for all of his contributions to Planning Committee over the years, and wish him a long and happy retirement.