Agenda and minutes

Council
Tuesday, 19th February, 2019 7.30 pm

Venue: Council Chamber - Epsom Town Hall. View directions

Contact: Democratic Services, tel: 01372 732124 

Items
No. Item

31.

Declarations of Interest

To receive declarations of the existence and nature of any Disclosable Pecuniary Interests from Members in respect of any item to be considered at the meeting.

Minutes:

No declarations of interest were made by Councillors regarding items on the Agenda.

32.

Minutes pdf icon PDF 88 KB

To confirm the Minutes of the Meeting of the Council held on 11 December 2018.


Minutes:

The Minutes of the meeting of the Council held on 11 December 2018 were agreed as a true record and signed by the Mayor.

33.

Mayoral Communications/Business

To receive such communications or deal with such business as the Mayor may decide to lay before the Council.

Minutes:

It was with sadness that the Mayor announced the passing of former Councillor Nigel Petrie.

As a mark of respect, the Council stood in a minute’s silence.

Councillors Chris Frost, Vince Romagnuolo, Alex Clarke and Humphrey Reynolds paid tribute to former Councillor Petrie as a colleague, Ward Councillor and friend.

The Mayor also made a number of announcements relating to noteworthy events over the past two months and to forthcoming charity events.

34.

Questions from Councillors

To answer any written questions from Councillors

 

Note:  The deadline for questions was 5pm on 4 February 2019 (17.00 hours on the tenth clear working day before the day of the meeting).

 

No written questions had been received.

 

Minutes:

No written questions had been received for the meeting.

35.

Budget and Council Tax 2019/20 pdf icon PDF 199 KB

This report fulfils the statutory requirement to agree a budget for 2019/20, comprising both revenue and capital expenditure plans, and to set a Council Tax for the year. The council tax recommendation is for an increase of 2.99%. Financial Policy Panel made no recommendation to Council but requested that the report include options for a Council Tax freeze and an increase of 2.99%.

Additional documents:

Minutes:

The Council gave consideration to its 2019/20 budget, comprising both revenue and capital expenditure plans and Council Tax amounts for each band of dwelling.  The report took account of the recommendations of the Community & Wellbeing, Environment & Safe Communities and Strategy & Resources Committees (appertaining to fees and charges, the revenue budget and capital programme).

In moving the recommendations of the Chief Finance Officer, the Chairman of the Strategy and Resources Committee, Councillor Eber Kington, made a statement to the Council on the budget for 2019/20 to which Councillors Alexander Clarke and Kate Chinn responded.

Upon being put, the MOTION was CARRIED, there being 29 members in favour and 6 against and 1 abstention as follows:

 

For the Motion (29)

Against the Motion (6)

Not voting (1)

Michael Arthur

Kate Chinn

The Mayor

Tony Axelrod

Alex Clarke

 

Richard Baker

Rob Geleit

 

Rekha Bansil

Omer Kokou-Tchri

 

The Deputy Mayor

Tina Mountain

 

Steve Bridger

Vince Romagnuolo

 

Alex Coley

 

 

George Crawford

 

 

Hannah Dalton

 

 

Graham Dudley

 

 

Robert Foote

 

 

Chris Frost

 

 

Liz Frost

 

 

Colin Keane

 

 

Eber Kington

 

 

Jan Mason

 

 

Barry Nash

 

 

Peter O’Donovan

 

 

Martin Olney

 

 

David Reeve

 

 

Humphrey Reynolds

 

 

Guy Robbins

 

 

Clive Smitheram

 

 

Jean Steer

 

 

Alan Sursham

 

 

Mike Teasdale

 

 

Peter Webb

 

 

Clive Woodbridge

 

 

Tella Wormington

 

 

Accordingly, it was resolved that:

 

1.         That it be noted that, under delegated powers, the Chief Finance Officer calculated the Council Tax Base as 32,895.63 (Band ‘D’ equivalent properties) for the year 2019/20 calculated in accordance with the Local Government Finance Act 1992, as amended (the “Act”).

2.         That the following estimates recommended by the policy committees be approved:-

a)    The revised revenue estimates for the year 2018/19 and the revenue estimates for 2019/20.

b)   The capital programme for 2019/20 and the provisional programme for 2020 to 2022, as summarised in the capital strategy statement.

3.         That the fees and charges recommended by the policy committees be approved for 2019/20.

4.         That the Council Tax Requirement for the Council’s own purposes for 2019/20 is £6,525,177.

5.         That the Council receives the budget risk assessment at Annexe 6 and notes the conclusion of the Chief Finance Officer that these budget proposals are robust and sustainable as concluded in this report.

6.         That the Council receives the Chief Finance Officer Statement on the Reserves as attached at Annexe 8.

7.         That the Council agrees the Treasury Management Strategy, Prudential Indicators and Authorised Limits for 2019/20 as set out in Annexe 11 including:-

a)    Affordability Prudential Indicators

b)   The actual and estimated Capital Financing Requirement

c)    The estimated levels of borrowing and investment

d)   The authorised and operational limits for external debt

e)    The treasury management prudential indicators

8.         That the following amounts be now calculated for the year 2019/20 in accordance with sections 31 to 36 of the Act:

a)    £55,822,364 being the aggregate of the amounts which the Council estimates for the items set out in section 31A(2) of the Act

b)   £49,297,187 being the aggregate of the amounts which the Council estimates for the items set out in section 31(A)3 of  ...  view the full minutes text for item 35.

36.

Epsom & Ewell Borough Council Pay Policy Statement pdf icon PDF 102 KB

This report seeks approval of the draft Epsom & Ewell Borough Council Pay Policy Statement for 2018/19.

 

Additional documents:

Minutes:

Council received a report from the Head of HR and Organisational Development regarding the approval of the draft Epsom & Ewell Borough Council Pay Policy statement for 2018/19.

Councillor Eber Kington MOVED the recommendation in the report.

Upon being put, the recommendation was CARRIED (without a division). 

Accordingly, it was resolved that:

That the Council approved the Pay Policy Statement for 2018/19.

 

37.

Financial Regulations Review pdf icon PDF 105 KB

This report sets out recommendations of the Strategy and Resources Committee regarding proposed changes to the Financial Regulations in Part 4 of the Council’s Constitution.

Additional documents:

Minutes:

Council received a report from the Chief Finance Officer regarding the approval of proposed changes to the Financial Regulations in Part 4 of the Council’s Constitution.

 

Councillor Eber Kington MOVED the recommendation in the report.

 

Upon being put, the recommendation was CARRIED (without a division). 

 

Accordingly, it was resolved that:

That the Council:

(1)      Noted the comments of Financial Policy Panel and Strategy and Resources Committee on the proposed amendments to the Financial Regulations at paragraphs 3.4 to 3.6 of the report;

(2)      Approved the revised Financial Regulations, as set out in Annex 1, for inclusion in Part 4, Section 5 of the Constitution.

38.

Motions to Council

In pursuance of the Council’s Rules of Procedure, to consider any Motions submitted by the due deadline.

 

Note: The deadline for Notice of Motions was 5.00pm on 4 February 2019 (17.00 hours on the tenth clear working day before the meeting)

 

No notice of any motions had been received.

Minutes:

No motions had been received for the meeting.