Agenda and minutes

The Committee was informed that the Chair of the Committee, Councillor Jenny Batt was unable to connect to the meeting and had sent her apologies. The Committee agreed to appoint Councillor Jill Whitehead as the Chair for the meeting.

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

No declarations of interest were made by Councillors in items on this agenda.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Nonsuch Park Joint Management Committee held on 19 October 2020 (to follow).

The Minutes of the previous meeting of the Nonsuch Park Joint Management Committee held on 19 October 2020 were agreed as a true record and the Committee authorised the Chair to sign them.

This report provides an update on the approved 2020-21 priority planned maintenance programme including the unforeseen Health and Safety works undertaken during the year. It also seeks approval for the forthcoming 2021-22 priority planned maintenance works.

The Committee received a report providing an update on the approved 2020-21 priority planned maintenance programme including the unforeseen Health and Safety works undertaken during the year. The report also sought approval for the forthcoming 2021-22 priority planned maintenance works.

The Committee received a verbal introduction from the Head of Property and Regeneration.

The following matters were raised by Councillors:

a)            London Road Lodge: Following a question from a Member of the Committee, the Officer confirmed that the London Road Lodge property had been re-let to its existing tenants. It was noted that essential asbestos works had been successfully undertaken and that the letting will be progressed with as efficiently as possible.

b)           Nonsuch Park House: Following a question from a Member of the Committee, the Officer noted that the necessary works proposed to Nonsuch Park House would be carried out once the Committee agreed to the proposed recommendations.

Following consideration, it was resolved unanimously that the Committee:

(1)      Agreed to note the progress of the approved 2020/21 priority planned maintenance works, including the unforeseen additional Health & Safety works carried out during the year.

(2)      Considered and approved the proposed priority planned maintenance works for 2021-2022.

This report provides an updated forecast for 2020/21 and seeks the Joint Management Committee’s approval of both the 2021/22 budget and the recommended precept to be levied on the constituent authorities.

The Committee received a report providing an updated forecast for 2020/21 and seeks the Joint Management Committee’s approval of both the 2021/22 budget and the recommended precept to be levied on the constituent authorities.

The Committee received a verbal introduction from the Chief Accountant.

The following matters were raised by the Committee:

a)            Vehicles used in Park: Committee Members noted the figure for Transport fleet recharges. Following a question from a Councillor, the Officer confirmed that this expenditure represents the charge to grounds maintenance fleet services, giving the Rangers access to a number of vehicles and machinery for use in the Park.

Following consideration, it was resolved unanimously that the Committee:

(1)      Agreed to note the latest 2020/21 forecast position;

(2)      Agreed the revenue budget for 2021/22 as set out in Appendix 1;

(3)      Agreed to seek contributions of £103,430 from both Epsom and Ewell Borough Council and the London Borough of Sutton for the financial year 2021/22.