Agenda and minutes

Venue: Committee Room 1 - Epsom Town Hall

Contact: Democratic Services, tel: 01372 732122  Email: democraticservices@epsom-ewell.gov.uk

Items
No. Item

1.

Attendance by Members of the Planning Committee

Minutes:

The Chairman welcomed members of the Planning Committee who were in attendance at the meeting, and invited them to contribute to the Committee’s consideration of the items on the agenda.

2.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

 

Minutes:

No declarations of interest were made in relation to items on the agenda.

3.

Working Group to review Standing Orders relating to questions at meetings

Minutes:

The Committee agreed to provide time to Officers to produce additional paper copies of supplementary information for the meeting. The supplementary information summarised comments received from Members in relation to items 2 and 3 of the agenda.

Whilst the documents were being produced, the Committee considered a proposal from the Chairman that a Working Group be set up to consider revisions of the Standing Orders of the Constitution relating to questions at meetings of the Council and Committees. If approved by the Committee, matters relating to questions at meetings would be referred to the Working Group, rather than considered by the Committee at this meeting under item 03 of the agenda (Constitution update – revisions to Part 1, 2 and 4).

Following consideration, the Committee resolved:

That a Working Group of 4 Members should be set up to consider revisions of the Standing Orders of the Constitution relating to questions at meetings of the Council and Committees. It was agreed that the members of the Working Group would be: The Chairman of the Standards Committee, The Vice-Chair of the Standards Committee, Councillor Kate Chinn and Councillor Eber Kington.

4.

Constitution Update - Part 5: Section 8 Planning Protocol pdf icon PDF 77 KB

This report presents the outcome of a review of the ‘Model Code of Practice in respect of Planning Matters: Probity in Planning’, and seeks to replace the current document with a new ‘Planning Code of Practice’.

Additional documents:

Minutes:

The Committee received a report presenting a review of the ‘Model Code of Practice in respect of Planning Matters: Probity in Planning’ within Part 5 of the Constitution, and seeking to replace it with a new ‘Planning Code of Practice’.

The Committee considered the following matters:

a)            Arrangements for registration of speakers for Planning Committee. Members discussed the practical arrangements for enabling registration of public speakers, including the time slots to be made available and arrangements for recording prioritisation of requests. The Committee noted that officers would put suitable arrangements for registration in place.

Following consideration, it was resolved:

That the Committee:

(1)      Had considered the new draft Planning Code of Practice (Annex 1 to the report) for approval, and

(2)      Approved changes to Part 5 Section 8 of the Constitution, and referred it to Council for adoption.

5.

Constitution Update - Revisions To Part 1, 2 and 4 pdf icon PDF 81 KB

This report updates and proposes changes to Parts 1, 2 and 4 of the Constitution.

 

Additional documents:

Minutes:

The Committee received a report updating and proposing changes to Parts 1, 2 and 4 of the Constitution.

Following consideration, it was resolved:

That the Committee:

(1)      Had considered the proposed changes to Part 1, 2 and 4 of the Constitution as set out in Annexes 1-3, and

(2)      Approved changes to Part 1, 2 and 4 of the Constitution, and referred them to Council for adoption.