Agenda and draft minutes

Audit, Crime & Disorder and Scrutiny Committee
Tuesday, 16th April, 2019 7.30 pm

Venue: Council Chamber - Epsom Town Hall. View directions

Contact: Democratic Services, 01372 732122  Email: democraticservices@epsom-ewell.gov.uk

Items
No. Item

31.

Question Time

To take any questions from members of the Public.

Please note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question to the Committee.

Minutes:

No questions were asked or had been submitted by members of the public.

32.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Minutes:

No declarations of interest were made by Councillors in items on the agenda for this meeting.

33.

Minutes of the Previous Meeting pdf icon PDF 89 KB

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 7 February 2019 (attached) and to authorise the Chairman to sign them.


Minutes:

The Minutes of the meeting of the Committee held on 7 February 2019 were agreed as a true record and signed by the Chairman.

34.

Internal Audit Monitoring Report pdf icon PDF 79 KB

This report summarises progress against the audit plan for 2018/19.

Additional documents:

Minutes:

The Committee received a report summarising progress against the audit plan for 2018/19.

The following matter was considered:

a)            Update on Cyber Security Internal Audit Report. The ICT Manager provided the Committee with an update on actions taken in response to the Internal Audit Report on Cyber Security, and the unrelated recent website outage experienced by the Council. Following a question from a member of the Committee regarding arrangements for communicating with Councillors during events such as the website outage, the Head of Policy Performance and Governance informed the Committee that officers would review the approach taken.

Following consideration, it was resolved:

That the Committee:

(1)      Received the latest internal audit progress report for 2018/19 attached at Annex 1 to the report.

(2)      Noted the update regarding the backlog of tree inspections attached at Annex 2 to the report and expressed its concern over the lack of progress, and also noted the update on implementation of the cyber security audit recommendations attached at Annex 2 to the report.

 

 

35.

Draft Annual Internal Audit Report 2018/2019 pdf icon PDF 79 KB

This report presents the draft annual internal audit report 2018/2019.

 

Additional documents:

Minutes:

The Committee received a report presenting the draft annual internal audit report 2018/2019.

Following consideration, it was resolved:

(1)      That the Committee received the draft Annual Internal Audit Report for the year ended 31 March 2019 attached at Annex 1 to the report.

The Committee noted that this was the last meeting at which a representative of RSM would be present, as the Council’s Internal Audit contract was now held by the Surrey Internal Audit Partnership. The Committee expressed its thanks to RSM for its work on the Council’s behalf.

36.

Internal Audit Plan 2019/20 pdf icon PDF 76 KB

This report introduces the Internal Audit Plan and Charter for 2019/20.

Additional documents:

Minutes:

The Committee received a report introducing the Internal Audit Plan and Charter for 2019/20. Neil Pitman, Head of Southern Internal Audit Partnership introduced the Audit Plan for 2019/20 and provided an overview of the Partnership’s structure and client portfolio.

Following consideration, it was resolved:

That the Committee:

(1)      Endorsed the Internal Audit Plan for 2019/20 as set out at Annex 1.

(2)      Approved the Internal Audit Charter 2019/20 as set out at Annex 2.

37.

Compliance with the Surveillance Camera Code of Practice pdf icon PDF 83 KB

This report provides a progress update on work to make the Council’s street scene CCTV system compliant with the Surveillance Camera Code of Practice.

Minutes:

The Committee received a report providing a progress update on work to make the Council’s street scene CCTV system compliant with the Surveillance Camera Code of Practice.

Following consideration, it was resolved:

(1)      That the committee noted the progress in ensuring compliance with the Surveillance Camera Code of Practice.

38.

Annual Report pdf icon PDF 60 KB

This report presents the Annual Report of the Audit, Crime & Disorder and Scrutiny Committee for 2018/19 and draft work programme 2019/20.

Additional documents:

Minutes:

The Committee received a report presenting its Annual Report for 2018/19 and draft work programme 2019/20.

Following consideration, it was resolved:

That the Committee:

(1)      Approved the Annual Report 2018/19 attached at Annex 1 to the report;

(2)      Authorised the Head of Policy, Performance and Governance in consultation with the Chairman to make appropriate amendments or additions to the Annual Report 2018/19 as a result of business transacted at this meeting;

(3)      Noted the draft work programme 2019/20 attached at Annex 2 to the report.

39.

Vote of Thanks

Minutes:

The Chairman expressed his thanks to Officers and Members of the Committee for their work and support over the past year. The Committee thanked the Chairman for his hard work on its behalf and way in which he had chaired its meetings over the same period.