Agenda and decisions

Strategy and Resources Committee
Tuesday, 26th November, 2019 7.30 pm

Venue: Council Chamber - Epsom Town Hall. View directions

Contact: Democratic Services, 01372 732122  Email: democraticservices@epsom-ewell.gov.uk

Items
No. Item

1.

Question Time

To take any questions from members of the Public

 

Please Note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question at the meeting

Decision:

No questions were asked or had been submitted by members of the public.

2.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Decision:

No declarations of interest were made regarding items on this agenda.

3.

External Audit - Annual Audit Letter pdf icon PDF 91 KB

This report presents the external auditor’s Annual Audit Letter for the year ended 31 March 2019 and the latest Progress Report. In accordance with Audit Regulations, both items must be received by this Committee.

Additional documents:

Decision:

Following consideration, it was resolved that:

The Committee:

(1)      received the Annual Audit Letter for the year 2018/19 (Annex 1 to the report)

(2)      received the External Audit Progress Report  for the year 2019/20 (Annex 2 to the report)

 

4.

Employee Pay & Reward - Cost of Living Award 2020-2024 pdf icon PDF 79 KB

This report seeks approval of the draft Employee Pay & Reward procedure, and also for the Council’s proposed pay award for 2020-2024.

Additional documents:

Decision:

Following consideration, it was resolved that:

The Committee:

(1)      approved the draft Employee Pay & Reward procedure for 2020 – 2024, attached at Annex 1 to the report;

(2)      agreed an annual pay award  based on CPI as outlined in the draft Employee Pay & Reward procedure for 2020 - 2024 and the costs required to fund the pay award;

(3)      noted the associated budget implication.

5.

Epsom & Ewell Borough Council Pension Discretions Policy pdf icon PDF 88 KB

This report provides background information on the proposed draft Pension Discretions Policy.

Additional documents:

Decision:

Following consideration, it was resolved:

That the Committee:

(1)      agreed the draft Pension Discretions Policy at Annex 1; and

(2)      refered the draft Pension Discretions Policy to Council for approval.

 

6.

Appointment of Honorary Alderman pdf icon PDF 88 KB

The report invites the Committee to consider conferring the title of Honorary

Alderman on former Councillor Jean Steer in recognition of her eminent services to the Borough.

Decision:

Following consideration, it was resolved:

 

That the Committee asked:

 

(1)         that the Council places on record its deep appreciation of the eminent services to the Council rendered by former Councillor Jean Steer, and

 

(2)         that a Special Meeting of the Council be convened immediately following Full Council on the 10December 2019*, at which members will be recommended  to confer the title of Honorary Alderman.

 

*Note: the date of the Full Council meeting in December 2019 was rescheduled following publication of this report. The rescheduled date of the Full Council meeting is 18 December 2019, and accordingly, the date of the Special Meeting of the Council will also be held on that date.

 

7.

Polling Places Review 2019 pdf icon PDF 113 KB

Sets out the outcome of the consultation process on Polling Places and Districts and recommendations for proposed changes.

Additional documents:

Decision:

Following consideration, it was resolved:

That the Committee recommended to Council:

(1)      the location of the polling places and districts as set out in Annex 2 to the report for a five year period from 1st January 2020, or until it is superseded by any subsequent review of any polling place or district; and

(2)      delegates to the Chief Executive any ongoing review or change of polling places during this period, to ensure that polling arrangements in the Borough remain fit for purpose for each election called.

8.

Minutes of Previous Meeting pdf icon PDF 93 KB

The Committee is asked to confirm as a true record the Minutes of the meeting of the Strategy and Resources Committee held on 24 September 2019 and to authorise the Chairman to sign them.


Decision:

The Minutes of the meeting of the Strategy and Resources Committee held on 24 September 2019 were agreed as a true record and signed by the Chairman.