Agenda item

Woodcote Grove, Ashley Road, Epsom, Surrey, KT18 5BW - Planning Application 18/0100/REM

Variation of Condition 27 (Approved Drawings) of Planning Permission 14/01150/FUL, as varied by Planning Permission 15/01907/REM and Planning Permission 16/01591/REM, to enable a final Plant solution to be implemented.

Minutes:

Description

Variation of Condition 27 (Approved Drawings) of Planning Permission 14/01150/FUL, as varied by Planning Permission 15/01907/REM and Planning Permission 16/01591/REM, to enable a final Plant solution to be implemented.

Decision

Variation of Condition is PERMITTED subject to the following conditions:

Conditions:

(1)            The development hereby permitted shall be commenced within 3 years from the 26th January 2018, the date of the approved application 16/01591/REM that is subject to this variation.

Reason: To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

(2)            The development hereby permitted shall proceed in accordance with the approved phasing plan Drawing Numbers L(00)101 Rev H, L(00)102 Rev J, L(00)103 Rev J and L(00)104 Rev G and any variation shall be agreed in writing with the local planning authority.

Reason: To safeguard the visual and residential amenities of the locality and to safeguard highway safety in accordance with Policy CS16 of the Core Strategy (2007) and Policies DM10 and DM35 of the Development Management Policies Document (2015).

(3)            The existing office blocks shall be demolished and resultant material removed from the site within 6 months of first occupation of new building and the grass bank and soft landscaping shall be reinstated in accordance with the Landscape Masterplan Drawing Number WDGR-ATK-XX-XX-SK-A-0001 (dated 2014-12-19).

Reason: To ensure the development does not have any adverse impact on visual amenity or the setting of the listed building in accordance with Policy CS5 of the Core Strategy (2007) and Policies DM8, DM(9 and DM10 of the Development Management Policies Document (2015).

(4)            No more than 890 staff shall occupy the site at any one time until the new car park is laid out and operational in accordance with the approved plans.

Reason: To ensure that the development does not prejudice the free flow of traffic and conditions of safety on the highway or cause inconvenience to other highway users as required by Policy CS16 of the Core Strategy (2007) and Policy DM35 of the Development Management Policies Document (2015).

(5)            Prior to the commencement of development of the relevant phase of development as agreed with the local planning authority under Condition 2 (other than groundworks and access construction), details and samples of the materials to be used for the external surfaces within that phase of the development hereby permitted shall be submitted to and approved in writing by the local planning authority. The development shall be carried out in accordance with the approved details. – part discharged for Phase 2 on 18.03.2018, under ref: 15/01392/COND and full discharged on 23.05.2017 under ref: 16/01707/COND.

Reason: To ensure a satisfactory external appearance of the building in accordance with Policy CS5 of the Core Strategy (2007) and Policy DM10 of the Development Management Policies Document (2015).

(6)            Prior to their installation on site, details of the appearance and materials of the permitted sports and garden equipment stores shall be submitted to and approved in writing with the local planning authority. The development shall be carried out in accordance with the approved details – discharged 26.09.2018, under ref: 18/00649/COND

Reason: To ensure a satisfactory external appearance of the building in accordance with Policy CS5 of the Core Strategy (2007) and Policy DM10 of the Development Management Policies Document (2015).

(7)            The development hereby approved shall not be first occupied until the proposed vehicular / pedestrian / cycle / modified access to Ashley Road has been constructed and provided with visibility zones in accordance with the approved plans and thereafter the visibility zones shall be kept permanently clear of any obstruction over 1.05m high.

Reason: To ensure that the development does not prejudice the free flow of traffic and conditions of safety on the highway or cause inconvenience to other highway users as required by Policy CS16 of the Core Strategy (2007) and Policies DM35 and DM37 of the Development Management Policies Document (2015).

(8)            The development hereby approved shall not be first occupied unless space has been laid out within the site in accordance with the approved plans for vehicles / cycles to be parked and for vehicles to turn so that they may enter and leave the site in forward gear. Thereafter the parking and turning areas shall be retained and maintained for their designated purposes.

Reason: To ensure that the development does not prejudice the free flow of traffic and conditions of safety on the highway or cause inconvenience to other highway users as required by Policy CS16 of the Core Strategy (2007) and Policies DM35 and DM37 of the Development Management Policies Document (2015).

(9)            Prior to the commencement of the relevant phase of development as agreed with the local planning authority under Condition 2, a Construction Transport Management Plan shall be submitted to and approved in writing by the local planning authority. This shall include details of:

(a) parking for vehicles of site personnel, operatives and visitors

(b) loading and unloading of plant and materials

(c) storage of plant and materials

(d) programme of works (including measures for traffic management)

(e) provision of boundary hoarding behind any visibility zones

(f) HGV deliveries and hours of operation

(g) vehicle routing

(h) measures to prevent the deposit of materials on the highway

(i) before and after construction condition surveys of the highway and a commitment to fund the repair of any damage caused

(j) HGV movements to or from the site shall only take place between the hours of 07:30 and 08:30; 09:15 and 15.15; 16.00 and 18:30 Monday to Friday, 08:00 and 13:00 Saturdays and at no time on Sundays or Bank/Public Holidays. The contractor shall not permit any HGVs associated with the development at the site to be laid up, waiting, in Worple Road, Ashley Road, Chalk Lane, Avenue Road during these times

(k) on-site turning for construction vehicles

(l) details of all temporary accommodation works including temporary roads, car park, offices

Only the approved details shall be implemented during the construction of the development. – discharged 11.02.2016, under ref: 15/01490/COND

Reason: To ensure that the development does not prejudice the free flow of traffic and conditions of safety on the highway or cause inconvenience to other highway users and to safeguard visual amenity as required by Policy CS16 of the Core Strategy (2007) and Policy DM35 of the Development Management Policies Document (2015).

(10)        The development hereby approved shall not be first occupied until the following facilities have been provided in accordance with the approved plans for:

(a) The secure parking of bicycles within the development site

(b) Facilities within the development site for cyclist to change into and out of cyclist equipment / shower

(c) Facilities within the development site for cyclists to store cyclist equipment

(d) Providing safe routes for pedestrians / cyclists to travel between Ashley Road and the development site

(e) If the existing bus stop on Ashley Road, opposite the new access, is to be moved, the new arrangements should include new post and flag with kerb works as necessary

(f) Information to be provided to staff / visitors regarding the availability of and whereabouts of local public transport / walking / cycling / car sharing clubs / car clubs and thereafter the said approved facilities shall be provided, retained and maintained to the satisfaction of the local planning authority.

Reason: To ensure that the development does not prejudice the free flow of traffic and conditions of safety on the highway or cause inconvenience to other highway users as required by Policy CS16 of the Core Strategy (2007) and Policies DM35, DM36 and DM37 of the Development Management Policies Document (2015).

(11)        Prior to the first occupation of the development hereby approved, a Travel Plan shall be submitted for the written approval of the local planning authority in accordance with the sustainable development aims and objectives of the National Planning Policy Framework, Surrey County Council's "Travel Plans Good Practice Guide", and in general accordance with the 'Heads of Travel Plan' document. The approved Travel Plan shall be implemented on first occupation of the new development and for each and every subsequent occupation of the development, and the Travel Plan should thereafter maintained and developed to the satisfaction of the local planning authority.

Reason: To promote sustainable means of travel and ensure that the development does not prejudice the free flow of traffic and conditions of safety on the highway or cause inconvenience to other highway users as required by Policy CS16 of the Core Strategy (2007) and Policies DM35 and DM36 of the Development Management Policies Document (2015).

(12)        Prior to the commencement of any development on site and notwithstanding the details proposed on Drawing Number WDGR-ATK-XX-XX-SK-A-0001 and within the Landscape Statement, details of the construction methods, hard landscaping proposals and servicing within the root protection areas of the existing lime trees to be retained in situ shall be submitted to and approved in writing with the local planning authority. The development shall strictly accord with the approved details in perpetuity. – discharged 18.02.2018 under ref: 15/01392/COND

Reason: To ensure the protection of and maintenance of existing trees and landscaping in the interests of visual amenity in accordance with Policies CS1, CS3 and CS5 of the Core Strategy (2007) and Policy DM5 of the Development Management Policies Document (2015)

(13)        Prior to the commencement of the relevant phase of development as agreed with the local planning authority under Condition 2 and notwithstanding the details proposed on Drawing Number WDGR-ATK-XX-XX-SK-A-0001 and within the Landscape Statement, details of the soft landscaping for the relevant phase site paying particular attention around the access and the car park and land to the south east of the Mansion House, shall be submitted to and approved in writing with the local planning authority. Such details shall include species of trees which should be of a semi-mature stock and capable of medium forest sized proportions.

Consideration should be given to the provision of further ecology enhancements measures including the provision of a wildlife pond. Thereafter, the landscaped areas shall be provided in accordance with the approved details and shall be retained, cultivated and maintained for a period of 5 years from the date of implementation and any plant failures within that five year period shall be replaced, within the next planting or seeding season, as per the original landscaping scheme unless otherwise agreed in writing by the local planning authority. - discharged 18.02.2018 under ref: 15/01392/COND

Reason: To ensure the provision and maintenance of landscaping in the interests of amenity and biodiversity in accordance with Policies CS1, CS3 and CS5 of the Core Strategy (2007) and Policy DM4 of the Development Management Policies Document (2015)

(14)        Prior to the commencement of development, a detailed arboricultural method statement and tree protection plan shall be submitted to and approved in writing by the local planning authority. This statement shall provide details of the construction method for the south west wing of the building to demonstrate that the development will not harm the health of the lime tree (labelled 0806 on Drawing Number 5116362/DG/ARB/002). The development works shall be carried out in strict accordance with the agreed Arboricultural Method Statement and Tree Protection Plan. - discharged 18.02.2018 under ref: 15/01392/COND

Reason: To ensure satisfactory protection of trees in the interest of amenity and environmental protection in accordance with Policies CS1, CS3 and CS5 of the Core Strategy (2007), Policies DM5, DM8 and DM9 of the Development Management Policies Document (2015)

(15)        The Common Lime Tree (labelled 0809 on Drawing Number 5116362/DG/ARB/002) shall be translocated within site, details which shall be submitted to and approved in writing by the local planning authority. Details shall include proposed location and method of removal/relocation. The tree shall be translocated within the next planting season after the date of this permission or in accordance with the approved methodology. Thereafter, the tree shall be retained, protected and maintained for a period of 5 years from the date of translocation. - discharged 18.02.2018 under ref: 15/01392/COND

Reason: To ensure satisfactory protection of trees in the interest of amenity and environmental protection in accordance with Policies CS1, CS3 and CS5 of the Core Strategy (2007), Policies DM5, DM8 and DM9 of the Development Management Policies Document (2015)

(16)        No works related to the construction of the development hereby permitted, including works of demolition or preparation prior to building operations, shall be carried out in such a manner as to be audible at the site boundary before the hours of 0730 and after 1830 Mondays to Fridays, before 0800 and after 1300 Saturdays and at no time on Sundays or Bank/Public Holidays.

Reason: In order to safeguard the amenities of the occupiers of neighbouring properties in accordance with Policy CS5 of the Core Strategy (2007) and Policy DM10 of the Development Management Policies Document (2015)

(17)        The development shall be implemented strictly in accordance with the lighting proposals outlined in the External Lighting Strategy and Obtrusive Light Statement.

Reason: To safeguard the visual and residential amenities of the locality in accordance with Policy DM10 of the Development Management Policies Document (2015)

(18)        The development shall be implemented strictly in accordance with the mitigation and enhancement measures outlined in Section 4 of Ecological Impact Assessment, dated October 2014.

Reason: To safeguard and enhance biodiversity in accordance with Policy CS3 of the Core Strategy (2007) and Policy DM4 of the Development Management Policies Document (2015)

(19)        The development shall be constructed in accordance with the measures outlined in Energy and Sustainability Statement, dated October 2014.

Reason: To ensure that the development is sustainable and makes efficient use of energy, water and materials in accordance with Policy CS6 of the Epsom and Ewell Core Strategy (2007)

(20)        No development shall take place until the applicant has secured the implementation of a programme of archaeological work in accordance with a Written Scheme of Investigation which has been submitted by the applicant and approved by the local planning authority. – discharged 04.01.2016, under ref: 15/01329/COND

Reason: The site is of high archaeological potential, and it is important that the archaeological information should be preserved as a record before it is destroyed by the development, in accordance with Policy CS5 of the Core Strategy (2007)

(21)        Prior to the commencement of the development approved by this planning permission (or such other date or stage in the development as may be agreed in writing with the local planning authority), the following components of a scheme to deal with the risks associated with contamination of the site shall each be submitted to and approved, in writing, by the local planning authority:

(a) A preliminary risk assessment which has identified;

- all previous uses;

- potential contaminants associated with those uses;

- a conceptual model of the site indicating sources, pathways and receptors;

- potentially unacceptable risks arising from contamination at the site.

(b) A site investigation scheme, based on (1) to provide information for a detailed assessment of the risk to all receptors that may be affected, including those off site.

(c) The results of the site investigation and detailed risk assessment referred to in (2) and, based on these, an options appraisal and remediation strategy giving full details of the remediation measures required and how they are to be undertaken.

(d) A verification plan providing details of the data that will be collected in order to demonstrate that the works set out in the remediation strategy in (3) are complete and identifying any requirements for longer-term monitoring of pollutant linkages, maintenance and arrangements for contingency action. Any changes to these components require the express consent of the local planning authority. The scheme shall be implemented as approved. – discharged 06.04.2018, under ref: 15/01481/COND

Reason: To ensure that risks from land contamination to the future users of the land and neighbouring land are minimised, together with those to controlled waters, property and ecological systems, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors in accordance with Policy DM17 of the Development Management Policies Document (2015)

(22)        No occupation of any part of the permitted development shall take place until a verification report demonstrating completion of works set out in the approved remediation strategy and the effectiveness of the remediation shall be submitted to and approved, in writing, by the local planning authority. The report shall include results of sampling and monitoring carried out in accordance with the approved verification plan to demonstrate that the site remediation criteria have been met. It shall also include any plan (a 'long-term monitoring and maintenance plan') for longer-term monitoring of pollutant linkages, maintenance and arrangements for contingency action, as identified in the verification plan. The long-term monitoring and maintenance plan shall be implemented as approved. - discharged 06.04.2018, under ref: 15/01481/COND

Reason: To ensure the development does not impact on local underground infrastructure or harm the future occupants of the site in accordance with Policy CS6 of the Core Strategy (2007) and Policy DM17 of the Development Management Policies Document (2015)

(23)        If, during development, contamination not previously identified is found to be present at the site then no further development (unless otherwise agreed in writing with the local planning authority) shall be carried out until the developer has submitted, and obtained written approval from the local planning authority for, a remediation strategy detailing how this unsuspected contamination shall be dealt with. The remediation strategy shall be implemented as approved.

Reason: To ensure that risks from land contamination to the future users of the land and neighbouring land are minimised, together with those to controlled waters, property and ecological systems, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors in accordance with Policy DM17 of the Development Management Policies Document (2015)

(24)        No infiltration of surface water drainage into the ground is permitted other than with the express written consent of the local planning authority, which may be given for those parts of the site where it has been demonstrated that there is no resultant unacceptable risk to controlled waters. The development shall be carried out in accordance with the approved details. - discharged 06.04.2018, under ref: 15/01481/COND

Reason: To ensure the development does not impact on local underground infrastructure or harm the future occupants of the site in accordance with CS6 of the Core Strategy (2007) and Policy DM17 of the Development Management Policies Document (2015)

(25)        Piling or any other foundation designs using penetrative methods shall not be permitted other than with the express written consent of the local planning authority, which may be given for those parts of the site where it has been demonstrated that there is no resultant unacceptable risk to groundwater. The development shall be carried out in accordance with the approved details. - discharged 06.04.2018, under ref: 15/01481/COND

Reason: To ensure the development does not impact on local underground infrastructure or harm the future occupants of the site in accordance with CS6 of the Core Strategy (2007) and Policy DM17 of the Development Management Policies Document (2015)

(26)        The development permitted by this planning permission shall only be carried out in accordance with the approved FRA/Drainage Strategy produced by Atkins dated October 2014 reference no. WDGR-ATK-XX-XX-REP-Y-9090.

Reason: To ensure suitable drainage of the development to reduce risk of flooding in accordance with Policy CS6 of the Epsom and Ewell Core Strategy (2007)

(27)        The development hereby permitted shall be carried out in accordance with the following approved plans: Drawing Numbers:

- WCG-NMA-SW-ZZ-DR-A-A00000 Location Plan (Rev C01)

- WCG-NMA-SC-ZZ-DR-A-A02101 North & South Elevations (Rev C04)

- WCG-NMA-SC-ZZ-DR-A-A02102 East & West Elevations (Rev C03)

- WCG-NMA-SC-RF-DR-A-A34300 Level RF GA Plan (Rev C07)

- WCG-NMA-BF-R1-DR-A-A34301 Roof Fall Protection Details (Rev C01)

- WDGR-ATK-00-ZZ-DR-A-1012-P3

- WDGR-ATK-00-ZZ-DR-A-1201-P2

- WDGR-ATK-00-ZZ-DR-A-1202-P1

- WDGR-ATK-00-ZZ-DR-A-1203-P1

- WDGR-ATK-00-ZZ-DR-A-1401-P1

- WDGR-ATK-00-ZZ-DR-A-1402-P1

- WDGR-ATK-00-ZZ-DR-A-1404-P1

- WDGR-ATK-00-ZZ-DR-A-6001-P1

- WDGR-ATK-00-ZZ-DR-A-8002-P1

- WDGR-ATK-00-ZZ-DR-A-1000-P2

- WDGR-ATK-XX-XX-SK-A-0001

- L (01)101_Cat B - Proposed Ground Floor GA Plan

- WCG-MLM-SW-ZZ-DR-E-A15000-P02

- Pole top luminaire product data sheet BEGA 7185. 

- WCG-NMA-BF-ZZ-DR-A-A90002 Rev P07.

-586045-MLM-ZZ-XX-RP-U-0001-REV00-WoodcoteGrove- BSNoiseAssessment

Reason: For the avoidance of doubt and in the interests of proper planning as required by Policy CS5 of the Epsom and Ewell Core Strategy (2007)

(28)        Prior to the first occupation of the development hereby permitted, details of boundary treatment to the north west side of the access road between the site and adjacent school shall be submitted to and approved in writing with the local planning authority and the approved treatment installed on site prior to the first occupation of the development hereby approved. – discharged 31.07.2018,  under ref: 17/00362/COND

Reason: To ensure an appropriate form of boundary treatment is provided between the site and the school in accordance with Policy DM10 of the Development Management Policies Document (2015)

Informatives

(1)            In dealing with the application the Council has implemented the requirement in the National Planning Policy Framework to work with the applicant in a positive and proactive way.  We have made available detailed advice in the form or our statutory policies in the Core Strategy, Supplementary Planning Documents, Planning Briefs and other informal written guidance, as well as offering a full pre-application advice service, in order to ensure that the applicant has been given every opportunity to submit an application which is likely to be considered favourably.

(2)            An appropriate agreement should be secured with Surrey County Council Highway Authority prior to the construction of the new entrance to Woodcote Grove and alterations to the existing access to maintain a separate access to St Martin's School, with all associated works to the public highway including footways, lining and signing. The permission hereby granted shall not be construed as authority to carry out any works on the highway or any works that may affect a drainage channel/culvert or water course. All works on the highway will require a permit and an application will need to submitted to the County Council's Street Works Team up to 3 months in advance of the intended start date, depending on the scale of the works proposed and the classification of the road. Please see http://www.surreycc.gov.uk/roads-and-transport/road-permits-and-licences/the-traffic-management-permit-scheme. The applicant is also advised that Consent may be required under Section 23 of the Land Drainage Act 1991. Please see www.surreycc.gov.uk/people-and-community/emergency-planning-and-community-safety/flooding-advice.

(3)            The developer is reminded that it is an offence to allow materials to be carried from the site and deposited on or damage the highway from uncleaned wheels or badly loaded vehicles. The Highway Authority will seek, wherever possible, to recover any expenses incurred in clearing, cleaning or repairing highway surfaces and prosecutes persistent offenders. (Highways Act 1980 Sections 131, 148, 149).

(4)            If you need any advice regarding Building Regulations please do not hesitate to contact Epsom & Ewell Borough Council Building Control on 01372 732000 or contactus@epsom-ewell.gov.uk.

(5)            The applicant should note that under the terms of the Wildlife and Countryside Act 1981 and Countryside and Rights of Way Act 2000, it is an offence to disturb nesting birds. Any works to trees should take place outside of the bird breeding season and if this is not possible an inspection for breeding birds should be carried out by a qualified ecologist no more than 24 hours prior to any w

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