Committee details

Planning Committee

Purpose of committee

Public speaking at Planning Committee meetings


Public speaking in support or against planning applications is permitted at meetings of the Planning Committee. Two speakers can register to speak in support (including the applicant/agent) and two can register to speak against any single application. Registration will be on a first come first served basis. An individual can waive this right in favour of an individual who attempted to register at a later time, or alternatively, several members of the public may appoint one person to speak on their behalf, provided agreement to this arrangement can be reached amongst themselves.


Speakers shall have a maximum of 3 minutes to address the Committee and remarks must be confined to the application upon which the speaker registered.


For more information on public speaking protocol at Planning Committee meetings, please see Annex 4.8 of the Epsom & Ewell Borough Council Operating Framework.


If you wish to register to speak on an application at a meeting of the Planning Committee, please contact Democratic Services by email at, or by telephone on 01372 732000 in advance of the deadline for registration. Please state the application(s) on which you wish to speak, and whether you wish to speak in support or against the application.


The deadline for registration to speak on an application at a meeting of the Planning Committee is Noon on the day of the meeting.


Terms of Reference


Planning Committee

10 members

Full Council will appoint a Planning Committee, which will be responsible for dealing with planning applications and related matters.

Terms of reference:

1.      To be responsible for exercising regulatory functions under the Town and Country Planning legislation specifically:

                       i.       Determination of planning and related applications.

                      ii.      Determination of Tree Preservation and High Hedges applications.

2.      To receive and review the summary of enforcement action taken in response to breaches of control on a quarterly basis.

3.      To receive and review summaries of planning appeals on a quarterly basis or when appeals have been received as appropriate.

To make recommendations regarding:

a.      Applications for planning related permission submitted by the council itself.

b.    Changes to the committee’s terms of reference.

c.     Other matters under the committee’s jurisdiction which, by virtue of statutory provision, must be determined by Full Council.

To resolve:

a.    Determination of planning and related applications referred to the committee by any member of the council and / or the Head of Place Development in accordance with the provisions set out in the council’s constitution.

b.    Guidelines under which the committee shall determine its level of involvement in individual planning, building and enforcement decisions.

c.    Confirmation (or modification) of Tree Preservation Orders where there are unresolved objections.

Delegation to Officers:

a.     To the Chief Executive and Directors, the power to authorise, in writing, officers to enter on to land or to apply for a warrant and thereafter enter land pursuant to sections 196A-196C and 214B-214D of the Town and Country Planning Act 1990 as amended.



Contact information

Support officer: Email: tel: 01372 732000