Decisions

Note: This item was moved up the Agenda running order with the consent of the meeting

Note: In accordance with the Council’s Rules of Procedure, Councillor Omer KoKou-Tchri wished his opposition to the decision to be recorded in the Minutes

The Committee approved the:

(1)          Proposed development scheme, attached at Annex 1 to the report;

(2)          Financial Business Case, attached at Annex 2 to the report (Note: exempt from publication for reasons set out in the Agenda)

(3)          Submission of a planning application for the proposed development scheme

and noted:

(4)               The setting up of a working group to consider the options for the internal design and operation of the community facility and play area

The Minutes of the Meeting of the Strategy and Resources Committee held on 25 September 2018 were agreed as a true record and signed by the Chairman.

The Minutes of the Special Meeting of the Strategy and Resources held on 24 October 2018 were agreed, and would be signed by the Chairman, subject to the determination by the Chief Legal Officer of a challenge regarding their accuracy. The challenge had been made by Councillor Omer KoKou-Tchri.

The following declarations were made by councillors in respect of items on the Agenda:

Future Use of The Wells Site

Councillor Vince Romagnuolo, Other Interest:  Councillor Romagnuolo declared his membership of the Planning Committee.

Future Use of The Wells Site

Councillor Jan Mason, Other Interest:  Councillor Jan Mason declared her membership of the Planning Committee and took no part in the debate on this itme and asked for this to be Minuted.

Future Use of The Wells Site

Councillor Clive Smitheram, Other Interest:  Councillor Clive Smitheram declared his membership of the Planning Committee and that because he had been very closely involved in the process since 2015, he would not be taking part in the consideration of any future planning application in respect of The Wells as he considered it inappropriate to do so.

A verbal response was given to a written question submitted by Mr. Barry Murton in relation to the Wells and four members of the public asked and received a verbal response to their questions on the same subject.

The Committee:

(1)          Received the Annual Audit Letter attached as Annex 1 to the report;

(2)          Received the External Audit Progress Report attached as Annex 2 to the report.

The Committee agreed the adoption of the Safeguarding Policy for Children and Adults as set out in Annex 1 to the report.

The Committee agreed to a capital budget of £220,000 for the Modernisation of Epsom DataCentre project, to be funded from capital receipts.

The Committee:

(1)          Noted progress on the 2018/19 planned maintenance programme;

(2)          Authorised changes to the programme set out in section 3 of the report, including £41,500 additional expenditure to be funded from the property maintenance reserve.

The Committee approved:

(1)          Additional budget of £30,350 to enable the scheme to proceed;

(2)          The use of £30,350 of S106 monies to fund the additional budget.