149 Planned Maintenance 2017/18 PDF 111 KB
The report notes progress on 2016/17 Planned Maintenance Programme and requests approval for the 2017/18 Planned Maintenance Programme.
Additional documents:
Decision:
The Committee:
(1) Noted the position and progress upon the 2016/17 planned maintenance programme;
(2) Noted the changes made to the 2016/17 planned maintenance programme approved under officer delegated authority;
(3) Approved the transfer of slippage in the 2016/17 planned maintenance programme at year end to the Property Maintenance Reserve in order to fund completion of the Programme;
(4) Approved the proposed 2017/18 planned maintenance programme;
(5) Approved the release of £24,000 from the Property Maintenance Reserve to fund the shortfall in the 2017/18 planned maintenance programme.
Minutes:
A report was presented to the Committee which set out progress on the 2016/17 Planned Maintenance Programme and which sought approval of the 2017/18 programme.
The report highlighted that, as at 1 April 2016 the Property Maintenance Reserve stood at £239,000. A sum of £169,000 had been released from the reserve in year to fund the completion of the 2015/16 programme, resulting in a residual balance of £70,000. A forecast underspend of £133,000 had been identified to be transferred to the reserve at the end of 2016/17 and it was anticipated that the balance on the reserve would be £203,000 as at 31 March 2017.
There was provision of £210,000 for Planned Maintenance within the approved 2017/18 Revenue Estimates. The proposed allocation of funding to individual schemes for 2017/18 collectively exceeded the approved budget by £24,000. If the Committee was minded to approve additional funding of £24,000 from the Property Maintenance Reserve, in addition to any 2016/17 slippage carried forward, this could be met from the balance on this reserve. The schemes included for 2017/18 were all classified as 1A essential works in the updated 10 year property plan. These schemes were as follows:
· Alexandra Recreation Ground: damp proofing works
· Auriol Pavilion: new boiler and associated works
· Cox Lane Centre; external decoration and window replacement
· Ashley Centre car park: health and safety works to staircases & replacement of height restriction sign
· Town Hall: upgrade of controllers to the BMS management system
· Bourne Hall: provision of air conditioning in first floor office
· Cemetery Chapel: external decoration of soffits and fascia
· Harriers Centre: internal and external redecoration
· Bourne Hall Lodge: additional works required to roof insulation by Building Control
· Various emergency repairs to walls and fences throughout Borough
· Various emergency repairs to hard surface pathways, roads and car parks owned by the Borough Council
· Various regulatory works: remedial electrical works/5 yearly inspections; remedial works following fire risk assessments, minor energy efficiency works, water efficiency works and asbestos re-inspections.
It was further noted that in year changes to the 2016/17 programme had been necessitated by higher than anticipated costs following tender via the new procurement system in relation to external decoration works at the Harriers Centre (an additional £12,000) and additional essential health and safety concrete repairs at the Ashley Centre car park (an additional £11,000).
Accordingly, the Committee:
(1) Noted the position and progress upon the 2016/17 planned maintenance programme;
(2) Noted the changes made to the 2016/17 planned maintenance programme approved under officer delegated authority;
(3) Approved the transfer of slippage in the 2016/17 planned maintenance programme at year end to the Property Maintenance Reserve in order to fund completion of the Programme;
(4) Approved the proposed 2017/18 planned maintenance programme;
(5) Approved the release of £24,000 from the Property Maintenance Reserve to fund the shortfall in the 2017/18 planned maintenance programme.