Agenda and minutes

Venue: Council Chamber - Epsom Town Hall, https://attendee.gotowebinar.com/register/3780565599186237965

Contact: Democratic Services, email:  democraticservices@epsom-ewell.gov.uk  tel: 01372 732000

Items
No. Item

20.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Minutes:

In the interests of openness and transparency the following declarations were made in respect of items on the agenda.

 

Declarations of Interest

Councillor Neil Dallen, Other Interest: In the interests of openness and transparency, Councillor Neil Dallen declared that he is a member of the Epsom Civic Society.  Councillor Dallen also declared that he is a member of the Town Ward Residents Association.

 

Declarations of Interest

Councillor Nigel Collin, Other Interest: In the interests of openness and transparency, COuncillor Nigel Collin declared that he is the Borough's Heritage Champion and also declared that he is a member of the Epsom Civic Society.

 

Declarations of Interest

Councillor Steven McCormick, Other Interest: In the interests of openness and transparency, Councillor steven McCormick declared that he is a member of the Epsom Civi Society.  Councillor McCormick also declared that he is a member of the Woodcote and Epsom Residents Society.

 

21.

Minutes of the Previous Meeting pdf icon PDF 246 KB

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Planning Committee held on 9 December 2021 and authorise the Chairman to sign them.

Minutes:

The Minutes of the previous meeting of the Committee held on 9 December 2021 were agreed as a true record and signed by the Chair.

22.

Clayhill Lodge, West Hill, Epsom, Surrey, KT19 8JP pdf icon PDF 610 KB

Demolition of existing single storey outbuilding and erection of five terraced houses and integrated cycle store. Associated landscaping works.

Minutes:

In the interests of openness and transparency, Councillor David Gulland declared that he previously had had a commercial relationship with the owner of Clayhill Lodge, but that he came to the meeting with an open mind and without predisposition or predetermination.

 

 

Description

 

Demolition of existing single storey outbuilding and erection of five terraced houses and integrated cycle store.  Associated landscaping works.

 

Decision

 

The Committee noted a presentation from the Principal Planning Officer.

 

Following consideration, the Committee resolved that:

 

The Application be REFUSED for the following reasons:

(1)          The proposal would constitute an overdevelopment of the Application Site, with a high proportion of built form and limited amenity space. The scheme fails to represent good, considered design, failing to create an opportunity to improve the character and quality of the area. The intensification of development would erode the openness and would harm the integrity of the Stamford Green Conservation Area. It would fail to comply with Section 72 of the Planning (Listed Buildings and Conservation Areas) Act 1990, NPPF Policies, Policy CS5 of the Core Strategy (2007) and Policies DM8 and DM9 of the Development Management Policies Document (2015).

(2)          The proposal would not meet minimum private amenity space requirements, with constrained private amenity spaces that would unlikely be usable for future residents. The proposal conflicts with Policy DM12 (paragraph 3.35) of the Development Management Polices Document (2015)

(3)          The proposal fails to provide adequate amenity space for considered tree planting and growth, failing to ensure the longevity of tree and planting establishment, due to the overdevelopment of the Application Site, resulting in constrained amenity spaces. The proposal conflicts with Policy DM5 of the Development Management Policies Document (2015)

 

Informatives

1.         Statement pursuant to Article 31 of the Town and Country Planning (Development Management Procedure) (England) (Amendment No. 2) Order 2012. The Local Planning Authority has acted positively and proactively in determining this application by identifying matters of concern with the proposal and discussing those with the Applicant. However, the issues are so fundamental to the proposal that it has not been possible to negotiate a satisfactory way forward and due to the harm which has been clearly identified within the reason(s) for the refusal, approval has not been possible.

 

2.         The following drawings were submitted with this application:

 

1976_001A Site Location Plan – dated 14.10.21

1976_002B Existing Block Plan – dated 14.10.21

1976_003A Proposed Block Plan – dated 14.10.21

1976_004 Existing Outbuildings Plans and Elevations – dated 29.01.21

1976_005E Proposed Site Plan – dated 15.10.21

1976_010B Proposed Ground Floor Plan – dated 15.10.21

1976_011 Proposed First Floor Plan – dated 29.01.21

1976_012 Proposed Second Floor Plan – dated 29.01.21

1976_013 Proposed Roof Plan – dated 29.01.21

1976_020 Proposed East and West Elevations – dated 29.01.21

1976_021 Proposed South and North Elevations – dated 29.01.21

1976_022 Proposed Refuse Collection Area – dated 17.06.21

1976_023A Proposed Circulation Plan – dated 15.10.21

 

 

 

 

23.

Clayhill Lodge And Allonby, West Hill, Epsom, Surrey, KT19 8JP pdf icon PDF 497 KB

Demolition of two dwellings and one outbuilding. Construction of one four storey flatted development comprising a mix of 1, 2 and 3 bed units totalling 14 flats, and one three to three and a half storey terrace comprising 9 no. 3 bedroom houses. Construction of associated landscaping works. (Amended layout received 05.03.2021)

Minutes:

In the interests of openness and transparency, Councillor David Gulland declared that he had previously had a commercial relationship with the owner of Clayhill Lodge, but that he came to the meeting with an open mind and without predisposition or predetermination.

 

Description

 

Demolition of two dwellings and one outbuilding. Construction of one four storey flatted development comprising a mix of 1, 2 and 3 bed units totalling 14 flats, and one three to three and a half storey terrace comprising 9 no. 3 bedroom houses. Construction of associated landscaping works. (Amended layout received 05.03.2021)

 

Decision

 

The Committee noted a presentation from the Principal Planning Officer.

 

Following consideration, the Committee resolved that:

 

The Application be REFUSED for the below following reasons:

 

(1)          The proposal does not satisfactorily demonstrate that affordable housing cannot be viably secured on the Application Site, failing to comply with Policy CS9 of the Core Strategy (2007)

(2)          The proposal would constitute an overdevelopment of the Application Site, with a high proportion of built form and limited amenity space. The intensification of development would erode the openness and low-density qualities of the Stamford Green Conservation Area. The proposal would fail to preserve or enhance the character and appearance of the Conservation Area. It would fail to comply with Section 72 of the Planning (Listed Buildings and Conservation Areas) Act 1990, NPPF Policies, Policy CS5 of the Core Strategy (2007) and Policies DM8 and DM9 of the Development Management Policies Document (2015).

(3)          The proposal would not fully meet internal space standards or minimum private amenity space requirements, with constrained private amenity spaces that would unlikely be usable for future residents. The proposal would give rise to issues of overlooking and loss or privacy, as a result of balconies on units 10, 16 and 22, overlooking terraced houses. The proposal conflicts with Policies DM10 and DM12 of the Development Management Polices Document (2015) and The Nationally Described Space Standards (March 2015).

(4)          The proposal fails to provide adequate amenity space for considered tree planting and growth, failing to ensure the longevity of tree and planting establishment, due to the overdevelopment of the Application Site, resulting in constrained amenity spaces. The proposal conflicts with Policy DM5 of the Development Management Policies Document (2015).

(5)          In the absence of updated Ecological surveys, the proposal could cause harm to protected species as identified under Schedule 5 of the Wildlife and Countryside Act 1981 (as amended) and Schedule 2 of the Conservation of Habitats and Species Regulations 2017. The proposal also fails to accord with Policy DM4 of the Development Management Policies Document (2015).

(6)          The Local Planning Authority has a statutory duty to provide refuse and recycling collections to residential units within the Borough. It has not been demonstrated that the proposed development could be accessed and serviced in the long-term by the Local Planning Authority’s Refuse and Waste Vehicles, contrary to Policy CS6 of the Core Strategy (2007) and Annex 2 of the Council’s Revised Sustainable Design SPD (2016).

 

Informatives

 

1.  ...  view the full minutes text for item 23.

24.

Friars Garth, The Parade, Epsom, KT18 5DH pdf icon PDF 270 KB

Erection of three storey building comprising 9 residential flats (1 x 1 bedroom, 6 x 2 bedroom, and 2 x 3 bedroom) together with alterations to vehicular access, landscaping, and associated works, following demolition of existing dwelling.

Minutes:

In the interests of openness and transparency, Councillor Steven McCormick declared that he had called this item in and would leave the Chamber when the item was discussed.

 

Description

 

Erection of three storey building comprising 9 residential flats (1 x 1 bedroom, 6 x 2 bedroom, and 2 x 3 bedroom) together with alterations to vehicular access, landscaping, and associated works, following demolition of existing dwelling

 

Decision

 

The Committee noted a presentation from the Planning  Officer.

 

Following consideration, the Committee resolved (6 in favour of approval, 5 in favour of refusal and 1 abstention) that:

 

The Application be APPROVED subject to the below following conditions:

 

CONDITION(S):

 

(1)          The development hereby permitted shall begin before the expiration of three years from the date of this permission.

 

Reason: To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51(1) of the Planning and Compulsory Purchase Act 2004.

 

 

(2)          The development hereby permitted shall be carried out in accordance with the following approved plans:

 

E100 Rev B Location Plan and Block Plan (Received 03/12/2021)

P300 Rev H Proposed Site Plan (Received 03/12/2021)

P301 Rev C Proposed Ground Floor Plan (Received 03/12/2021)

P302 Rev C Proposed First Floor Plan (Received 03/12/2021)

P303 Rev C Proposed Second Floor Plan (Received 03/12/2021)

P304 Rev A Proposed Roof Plan (Received 03/12/2021)

P310 Rev B Proposed North Elevation (Received 03/12/2021)

P311 Rev B Proposed East Elevation (Received 03/12/2021)

P312 Rev C Proposed West Elevation (Received 03/12/2021)

P313 Rev A Proposed South Elevation (Received 03/12/2021)

P350 Rev B Proposed Street Elevation (Received 03/12/2021)

2021/5827/005 Rev P2 Delivery Vehicle Swept Path Analysis (Received 08/12/2021)

201322/FRA/MK/RS/01 Rev B Flood Risk Assessment (Received 21/10/2021)

Ecological Assessment Report [prepared by The Ecology Co-op Environmental Consultants (Received 27/04/2021)

 

Reason: For the avoidance of doubt and in the interests of proper planning.

 

 

(3)          Prior to above ground works, details and samples of all external materials (including roofing, windows and rainwater goods) to be used for the development shall be submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved details.

 

Reason: To secure a satisfactory appearance on completion of the development in accordance with Policy CS5 (The Built Environment) of the LDF Core Strategy (2007) and Policies DM9 (Townscape Character and Local Distinctiveness) and DM10 (Design Requirements for New Developments (including House Extensions)) of the LDF Development Management Policies Document (2015).

 

 

(4)          Prior to beneficial occupation, details of the design and external appearance of the boundary treatment shall be submitted to and approved in writing by the Local Planning Authority. The development shall thereafter by constructed in accordance with the approved details.

 

Reason: In order to safeguard the visual amenities of the area and to safeguard the amenities of the occupiers of neighbouring properties in accordance with Policy CS5 (The Built Environment) of the LDF Core Strategy (2007) and Policy DM10 (Design Requirements for New Developments (including House Extensions)) of the  ...  view the full minutes text for item 24.

25.

107-111 East Street, Epsom pdf icon PDF 752 KB

Demolition of the existing buildings and erection of part 3 storey, part 4 storey building comprising 21 residential flats with associated car and cycle parking and refuse storage.

Minutes:

Due to time constraints, the Committee were unable to discuss this Item.  It has been deferred to be discussed at a future meeting.

26.

TPO 2 Merrow Road pdf icon PDF 134 KB

Chestnut tree T16 of TPO 327 located in the front garden - Reduce crown height by up to 2m and lateral spread by up to 1.5m.  Thin the crown by 10% and raise the crown by 1.5m.

Additional documents:

Minutes:

Description

 

Chestnut tree T16 of TPO 327 located in the front garden - Reduce crown height by up to 2m and lateral spread by up to 1.5m.  Thin the crown by 10% and raise the crown by 1.5m

 

Decision

 

The Committee noted a presentation from the Tree Officer.

 

Following consideration, the Committee resolved that:

 

The Application be APPROVED subject to the below following conditions.

 

 

(1)          All tree work shall be carried out in accordance with the following            specification:

Chestnut tree T16 of TPO 327 located in the front garden - Reduce crown height by up to 2m and lateral spread by up to 1.5m.  Thin the crown by 10% and raise the crown by 1.5m

 

Reason: To ensure that the tree(s) receive the appropriate treatment and that the tree work is of a satisfactory standard to protect amenity in accordance with Policies CS1 and CS5 of the Core Strategy (2007) Policies DM5 and DM9 of the Development Management Policies 2015, British Standard BS 3998 2010 and guidance to protect and enhance the natural environment contained within the National Planning Policy Framework 2021.

 

(2)          Where whole branches are to be removed and final cuts made          close to the trunk or branch union they are to be made as shown in Figure 2 of  BS3998:2010. Where branches are to be shortened back the final cuts are to be made at the correct angle shown in BS3998:2010 and adjacent to a live bud or lateral branch

 

Reason: In the interests of the trees continued vitality, health and to accord with current industry guidelines and sound arboricultural practice and in accordance Policies CS1 and CS5 of the Core Strategy (2007) Policies DM5 and DM9 of the Development Management Policies 2015.

 

(3)          The agreed pruning operation/s shall comply with the following recommendations contained within BS3998:

 

4.4 Avoiding damage from tree work operations

      7.1 Pruning and related work (General)

      7.2 Minimising the potentially undesirable effects of pruning

      7.6 Crown Lifting

      7.7 Crown reduction and reshaping

 

Reason: To ensure that the tree(s) receive the appropriate treatment and that     the tree work is of a satisfactory standard to protect amenity in accordance with   Policies CS1 and CS5 of the Core Strategy (2007) Policies DM5 and DM9 of the Development Management Policies 2015.

 

Informative(s):

(1)          Control of tree pest and diseases - When engaging contractors or arborists to  work on your trees, you are advised to ensure that your chosen contractor recognises the importance of bio-security in arboriculture and that they adhere to good industry practice as promoted by organisations such as the Arboricultural Association and the Forestry Commission. Simple measures such as disinfecting equipment and appropriately disposing of arisings can help prevent the introduction and spread of pests and pathogens.  A free downloadable guidance booklet on the application of bio-security in arboriculture is available from the Arboricultural Association at https://www.trees.org.uk/Book-Products/Application-of-Biosecurity-in-Arboriculture-en