Agenda and minutes

a)            Election of Mayor

b)            Vote of Thanks to the Ex-Mayor

c)            Presentation of badge to the Ex-Mayor and brooch to the Ex-Mayoress

d)            Ex-Mayor’s retiring address

The retiring Mayor will vacate the Chair and with the consent of the Council he will leave the Chamber with the Dias Party and the Deputy Mayor and Mayor’s Consort elect

On returning to the Chamber, the newly elected Mayor will take the Chair

e)            Declaration of Acceptance of Office by the newly elected Mayor

It was PROPOSED BY Councillor Clive Smitheram, SECONDED by Councillor David Reeve and

RESOLVED

That Councillor George Crawford be elected Mayor for the Municipal Year 2016/17

It was PROPOSED by Councillor Neil Dallen and SECONDED by Councillor John Beckett that a vote of thanks be recorded to the Ex-Mayor, Councillor Chris Frost.  Accordingly, it was

RESOLVED

That the Council place on record its high appreciation of the excellent and devoted service rendered by Councillor Christopher Frost during his term of office as Mayor

The Chief Executive, on behalf of the Members of the Council, presented to Councillor Christopher Frost an Ex-Mayor’s badge and to Councillor Liz Frost an Ex-Mayoress’s brooch in acknowledgement of their service to the Borough.  The gifts were acknowledged by Councillor Christopher Frost who spoke of his pleasure and privilege to have been Mayor of the Borough, thanking all who had helped him during his term of office.

(The retiring Mayor, Councillor Christopher Frost, thereupon vacated the Chair and the newly elected Mayor, Councillor George Crawford, took the chair)

Councillor George Crawford made and subscribed the Declaration of Acceptance of Office and spoke in acknowledgement of his election.

a)            Election of Deputy Mayor

b)            Declaration of Acceptance of Office by the newly elected Deputy Mayor

It was PROPOSED by Councillor Clive Woodbridge, SECONDED by Councillor Rekha Bansil and

RESOLVED

That Councillor Liz Frost be elected Deputy Mayor for the Municipal Year 2016/17.

The Mayor announced that he had appointed the Revd Russell Dewhurst of St. Mary’s, Ewell, to be his chaplain for the year of his occupancy of the office of Mayor.

Apologies for absence were received from Councillors Kate Chinn, Jane Race and Vince Romagnuolo

To receive declarations of the existence and nature of any Disclosable Pecuniary Interests from Members in respect of any item to be considered at the meeting.

No declarations of interest were made by members regarding business on the Agenda.

To confirm the Minutes of the Meeting of the Council held on 19 April 2016

The Minutes of the Meeting of the Council held on 19 April were agreed as a true record and signed by the Mayor.

To receive such communications or deal with such business as the Mayor may decide to lay before the Council.

The Mayor announced that he would be fundraising for Macmillan Cancer Support during his year in office. He had chosen this charity as his great niece in Ireland had recently fought the disease and he also wanted to highlight the work done by his friends, the late Roy Richmond MBE (who was Chairman of Epsom Coaches) and his wife Nancy who worked tirelessly to better the lives of the people of Epsom and Ewell.  It was with their valued support that the Macmillan Butterfly Centre in Epsom Hospital was built and they also funded some of the Macmillan Nurses at Epsom & St Helier University Hospitals, including a Colorectal Clinical Nurse Specialist and a Lung Cancer Clinical Nurse Specialist. A number of events would be held over the next twelve months to raise money for this cause.

In accordance with the relevant legislation, this report seeks the approval of the allocation of seats on Committees and Advisory Panels; the appointments to Committees and Advisory Panels and the appointment of Chairmen and Vice-Chairmen

The Council considered a report which sought approval of the allocation of seats on Committees and Advisory Panels; the appointments to Committees and Advisory Panels and the appointment of Chairman and Vice Chairman for the 2016//17 Municipal Year.

RESOLVED

(1)          To approve the final recommended allocation of seats as set out in the report as follows:

(2)          To allocate seats on the Committees and Advisory Panels in accordance with the wishes of the political groups set out in the Annexe to the report as follows:

Planning Committee (13): Humphrey Reynolds (Chairman); Mike Teasdale (Vice Chairman); Michael Arthur, John Beckett, Neil Dallen, Jan Mason, Tina Mountain, Peter O’Donovan, Martin Olney, David Reeve, Vince Romagnuolo, Clive Smitheram and David Wood

Community and Wellbeing Committee (10): Barry Nash (Chairman); Tony Axelrod (Vice Chairman); Rekha Bansil, Kate Chinn, Jane Race, Guy Robbins, Alan Sursham, Jean Steer, Peter Webb and Clive Woodbridge

Environment Committee (10): JohnBeckett (Chairman); Lucie Dallen (Vice Chairman); Richard Baker, Steve Bridger, Liz Frost, Rob Geleit Keith Partridge, Jane Race, Mike Teasdale, Tella Wormington

Licensing and Planning Policy Committee (10): Graham Dudley (Chairman); David Wood (Vice Chairman); Michael Arthur, Chris Frost, Rob Geleit, Tina Mountain, Martin Olney, David Reeve, Clive Smitheram and Jean Steer

Strategy and Resources Committee (10): Eber Kington (Chairman); Neil Dallen (Vice Chairman); Tony Axlerod, Richard Baker, Rekha Bansil, Kate Chinn, Omer KoKou-Tchri, Keith Partridge, Mike Teasdale and Clive Woodbridge

Audit, Crime & Disorder and Scrutiny Committee (10): David Reeve (Chairman); Clive Smitheram (Vice Chairman); Steve Bridger, Alex Clarke, Rob Geleit, Humphrey Reynolds, Peter O’Donovan, David Wood, Jan Mason and Tella Wormington

Standards Committee (9): Mike Teasdale (Chairman); Michael Arthur, John Beckett, Alex Clarke, Hannah Dalton, Guy Robbins, Eber Kington, David Reeve and Clive Smitheram

Financial Policy Panel (8): Eber Kington (Chairman); Richard Baker, John Beckett, Graham Dudley, Omer KoKou-Tchri, Barry Nash, Keith Patridge and Vince Romagnuolo

Health Liaison Panel (7): Liz Frost (Chairman); Richard Baker, Steve Bridger, Jane Race, Humphrey Reynolds, Jean Steer and Peter Webb

Human Resources Panel (6): Hannah Dalton (Chairman); Alex Clarke, Robert Foote, Guy Robbins, Jean Steer and Peter Webb

Licensing Hearings Panel (13): Tony Axelrod, John Beckett, Steve Bridger, Alex Clarke, Lucie Dallen, Neil Dallen, Peter O’Donovan, Rob Geleit, David Reeve, Humphrey Reynolds, Clive Smitheram, Jean Steer and Tella Wormington

Nonsuch Park  ...  view the full minutes text for item 11.

This report seeks appointments to representation on external bodies and nominations to external bodies as a representative of the Surrey Leaders’ Group.

The Council was asked to consider appointments to representation on external bodies and a nomination to an external body as a representative of the Surrey Leaders’ Group.

The Council was reminded that no substitutes were permitted for District/Borough Council co-opted members of Local Committees unless a Local Committee agreed otherwise at its first meeting following the Annual Council meeting (and in relation to all Local Committee meetings to be held until May 2017) that substitutes could be appointed.

The Council was further reminded that the Borough Council was currently requested annually to make nominations to a variety of external bodies as Surrey Leaders’ Group (SLG) representatives.  Nominations, which were made by all constituent authorities, were subsequently determined by SLG at its annual meeting.  It did not necessarily follow, therefore, that a nominee of this Council would be appointed to the body concerned.

Appointments were usually for three years. There was only one position to be filled this year which was one of the three joint positions on the Surrey County Council Wellbeing and Health Scrutiny Board.

The Surrey County Council Wellbeing and Health Scrutiny Board (formerly known as the Surrey County Council Health Scrutiny Select Committee) performed a statutory function, looking at the work of the Clinical Commissioning Groups (CCGs) and National Health Service (NHS) provider trusts. It acted as a “critical” friend by suggesting ways in which health related services might be improved.  It also looked at the way the health service interacted with social care services, the voluntary sector, independent providers and other council services to jointly provide better health services to meet the diverse needs of Surrey residents and improve their wellbeing.

The deadline for receipt of the nomination was Friday 27 May 2016 and it was therefore proposed that, should more than one candidate be put forward, authority be delegated to the Democratic Services Manager, in consultation with the Chairman of the Strategy and Resources Committee, to nominate a councillor to the vacancy to be advised by the Surrey Leaders’ Group.

Should any nominations be forthcoming, the successful nominee would also need to completed the appropriate nomination form and return it to the Democratic Services Manager by Friday 20 May 2016 at the latest.

There being more nominations that the number of positions to be filled on the Epsom and Ewell Local Committee, a ballot took place and the appointments made by an absolute majority of those present.  Accordingly, it was

RESOLVED

(1)          That the persons referred to below be appointed as representatives of the Council upon the respective bodies against which their names appear, such persons to hold office until the Annual Meeting of the Council in May 2017 unless stated otherwise:

(-)        indicates Responsible Policy Committee to which the External Body is linked, e.g. E - Environment, CW - Community & Wellbeing, SR -Strategy and Resources