Agenda and minutes

Venue: Council Chamber - Epsom Town Hall, https://www.youtube.com/@epsomandewellBC/playlists. View directions

Contact: Fiona Cotter, tel: 01372 732124  email:  fcotter@epsom-ewell.gov.uk

Items
No. Item

1.

To Elect the Mayor

a)            Election of Mayor

b)            Vote of Thanks to the Ex-Mayor

c)            Presentation of badge to the Ex-Mayor and brooch to the Ex-Mayoress

d)            Ex-Mayor’s retiring address

The retiring Mayor will vacate the Chair and with the consent of the Council he will leave the Chamber with the Dias Party and the Deputy Mayor and Mayor’s Consort elect

On returning to the Chamber, the newly elected Mayor will take the Chair

e)            Declaration of Acceptance of Office by the newly elected Mayor

Minutes:

It was PROPOSED by Councillor Neil Dallen, SECONDED by Councillor Eber Kington and

RESOLVED

That Councillor Liz Frost be elected Mayor for the Municipal Year 2017/18

2.

Vote of Thanks to the Ex-Mayor

Minutes:

It was PROPOSED by Councillor Clive Smitheram and SECONDED by Councillor David Reeve that a vote of thanks be recorded to the Ex-mayor, Councillor Geroge Crawford. Accordingly, it was

RESOLVED

That the Council place on record its high appreciation of the excellent and devoted service rendered by Councillor George Crawford during his term of office as Mayor.

3.

Ex-Mayor's Badge and Ex-Mayoress's Brooch

Minutes:

The Chief Executive, on behalf of Members of the Council, presented to Councillor George Crawford and Ex-Mayor’s badge and to Mrs. Jackie Hennings an Ex-Mayoress’s brooch in acknowledgement of their service to the Borough.  The gifts were acknowledged by Councillor George Crawford who spoke of his privilege and pleasure to have been Mayor of the Borough, thanking all who had helped him during his term of office.

(The retiring Mayor, Councillor George Crawford, thereupon vacated the Chair and the newly elected Mayor, Councillor Liz Frost, took the Chair)

4.

Declaration of Acceptance of Office

Minutes:

Councillor Liz Frost made and subscribed the Declaration of Acceptance of Officer and spoke in acknowledgement of her election.

5.

To elect the Deputy Mayor

a)            Election of Deputy Mayor

b)            Declaration of Acceptance of Office by the newly elected Deputy Mayor

Minutes:

It was PROPOSED by Councillor Clive Smitheram, SECONDED by Councillor Clive Woodbridge and

RESOLVED

That Councillor Neil Dallen be elected Deputy Mayor for the Municipal Year 2017/18.

6.

Appointment of Mayor's Chaplain

Minutes:

The Mayor announced that she had appointed two Chaplains for the period of her occupancy of the office of Mayor: the Revd Nik Wooler until the end of July and the Revd Mark Wakelin from August both of Epsom and Ewell Methodist Church.

7.

The Chief Executive to report apologies for absence (if any)

Minutes:

Apologies for absence were received from Councillors Omer KouKou-Tchri, Barry Nash, Tina Mountain and Jane Race

8.

Declarations of Interest

To receive declarations of the existence and nature of any Disclosable Pecuniary Interests from Members in respect of any item to be considered at the meeting.

Minutes:

No declarations of interest were made by councillors regarding items on the Agenda.

 

9.

Minutes pdf icon PDF 85 KB

To confirm the Minutes of the Meeting of the Council held on 25 April 2017.


Minutes:

The Minutes of the meeting of the Council held on 25 April 2017 were agreed as a true record and signed by the Mayor.

10.

Mayoral Communications/Business

To receive such communications or deal with such business as the Mayor may decide to lay before the Council.

Minutes:

The Mayor announced that she intended to use her Mayoral Year to publicise and promote the horse training and racing industry in the Borough, and to raise awareness about mental health.  In particular, during her year of office, she had elected to support three charities.  These were:

·                     Citizen’s Advice, Epsom & Ewell which undertook excellent work helping local residents, particularly those who were experiencing housing or debt problems;

·                     The Sunnybank Trust: as a former resident of Sunnybank, the Mayor had great admiration for the founder of this charity which worked tirelessly supporting and enabling those with learning disabilities;

·                     The Lower Mole Countryside Trust which supported the work of the Lower Mole Partnership to maintain and preserve valuable open spaces, thus providing the environment to enhance people’s physical and mental health.

11.

Constitution of Committees and Advisory Panels; Allocation of Seats on Committees and Advisory Panels; Appointments to Committees and Advisory Panels; Appointments of Chairmen and Vice Chairmen pdf icon PDF 101 KB

Additional documents:

Minutes:

The Council considered a report which sought approval of the allocation of seats on Committees and Advisory Panels; the appointments to Committees and Advisory Panels and the appointment of Chairman and Vice Chairman for the 2017/18 Municipal Year.

RESOLVED:

(1)          To approve the recommended allocation of seats set out in the report as follows:

 

 

Total Seats

RA

Con

Lab

Planning

13

11

1

1

Planning and Licensing Policy

10

8

1

1

Strategy and Resources

10

8

1

1

Environment

10

8

1

1

Community and Wellbeing

10

8

1

1

Standards

9

7

1

1

 

 

50

6

6

 

Other Committees & Panels

 

 

 

Total Seats

RA

Con

Lab

Audit Crime & Disorder and Scrutiny Committee

10

8

1

1

Financial Policy Panel

8

6

1

1

Health Liaison Panel

7

6

1

0

Human Resources Panel

6

5

1

0

Licensing Hearings Panel

13

11

1

1

Nonsuch Park Joint Management Committee

3

2

1

0

Surrey First

1

1

0

0

Surrey Police and Crime Panel

1

1

0

0

(2)          To allocate seats on the Committees and Advisory Panels in accordance with the wishes of the political groups and appoint Chairmen and Vice Chairmen in light of the nominations received as set out in the Annexe to the report (circulated following publication of the Agenda) as follows:

Planning Committee (13) Humphrey Reynolds (Chairman); David Reeve (Vice Chairman); Michael Arthur, John Beckett, Lucie Dallen, Neil Dallen, Jan Mason, Tina Mountain, Peter O’Donovan, Martin Olney, Clive Smitheram Vince Romagnuolo, and David Wood

Community and Wellbeing Committee (10) Barry Nash (Chairman); Tony Axelrod (Vice Chairman); Rekha Bansil, Kate Chinn, Hannah Dalton, Jane Race, Humphrey Reynolds, Jean Steer, Clive Woodbridge and Tella Wormington

Environment Committee (10) JohnBeckett (Chairman); Peter O’Donovan (Vice Chairman); Richard Baker, Steve Bridger, Lucie Dallen, Rob Geleit, Keith Partridge, Jane Race, Mike Teasdale and Tella Wormington

Licensing and Planning Policy Committee (10) Graham Dudley (Chairman); David Wood (Vice Chairman); Michael Arthur, Steve Bridger, Chris Frost, Rob Geleit, Tina Mountain, Martin Olney, David Reeve and Alan Sursham

Strategy and Resources Committee (10) Eber Kington (Chairman); Clive Smitheram (Vice Chairman); Tony Axelrod, Kate Chinn, Neil Dallen, Hannah Dalton, Omer Kokou-Tchri, Humphrey Reynolds, Mike Teasdale and Clive Woodbridge

Audit, Crime & Disorder and Scrutiny Committee (10) David Reeve (Chairman); Steve Bridger (Vice Chairman); Alex Clarke, George Crawford, Rob Geleit, Jan Mason, Humphrey Reynolds, Jean Steer, Peter Webb and Clive Woodbridge

Standards Committee (9) Mike Teasdale (Chairman); Michael Arthur, John Beckett, Alex Clarke, Hannah Dalton, Robert Foote,Eber Kington, David Reeve and Guy Robbins

Financial Policy Panel (8) Eber Kington (Chairman); Richard Baker, John Beckett, Neil Dallen, Graham Dudley, Omer Kokou-Tchri, Barry Nash and Vince Romagnuolo

Health Liaison Panel (7) Richard Baker (Chairman); Steve Bridger George Crawford, Jane Race, Humphrey Reynolds, Jean Steer and Peter Webb

Human Resources Panel (6) Hannah Dalton (Chairman); Rekha Bansil, Alex Clarke, Robert Foote, Guy Robbins and Peter Webb

Licensing Hearings Panel (13) Tony Axelrod, John Beckett, Steve Bridger, Alex Clarke, Lucie Dallen, Neil Dallen, Rob Geleit, Peter O’Donovan,  ...  view the full minutes text for item 11.

12.

Representation on External Bodies and Nomination to External Bodies as a Representative of the Surrey Leaders’ Group pdf icon PDF 95 KB

Additional documents:

Minutes:

The Council received and considered a report which sought appointments as representatives on external bodies and nominations to external bodies as a representative of Surrey Leaders’ Group.

The report highlighted that no substitutes were permitted for Borough/District Council co-opted members of Local Committees unless a Local Committee agreed otherwise at its first meeting following the Annual Meeting (and in relation to all Local Committee meetings to be held until May 2018) that substitutes could be appointed.

The report further highlighted that the Borough Council was requested annually to make nominations to a variety of external bodies as Surrey Leaders’ Group (SLG) representatives. Nominations, which were made by all constituent authorities, were subsequently determined by SLG at its annual meeting.  It did not necessarily follow, therefore, that a nominee of this Council would be appointed to the body concerned.

Appointments were usually for three years. There were two positions to be filled this year which were one of the three joint positions on the Surrey County Council Wellbeing and Health and Scrutiny Board (either for a two or three year term of office) and a position on the Countryside Access Forum (a three year term of office).

The Surrey County Council Wellbeing and Health Scrutiny Board (formerly Health Scrutiny Select Committee) performed a statutory function looking at the work of the Clinical Commissioning Groups (CCGs) and National Health Service (NHS) provider trusts.  It acted as a 'critical friend' by suggesting ways that health related services might be improved.  It also looked at the way the health service interacted with social care services, the voluntary sector, independent providers and other council services to jointly provide better health services to meet the diverse needs of Surrey residents and improve their well-being. It was a scrutiny committee of the County Council.

The Countryside Access Forum advised the Countryside Agency on arrangements for countryside access including rights of way and open access to land. It consisted of 22 members, including two County Councillors and the Borough/District representative appointed by the SLG.

The deadline for receipt of nominations by the SLG was Friday 26 May 2017 and it was therefore proposed that, should more than one candidate, if any, be put forward, authority be delegated to the Chief Executive, in consultation with the Chairman of the Strategy and Resources Committee, to nominate a councillor to the vacancies advised by the Surrey Leaders’ Group.

Should any nominations be forthcoming, the successful nominee would also need to complete the appropriate nomination form and return it to the Democratic Services Manager by Friday 26 May 2017 at the very latest. Accordingly, it was

RESOLVED

(1)          That the persons referred to below be appointed as representatives of the Council upon the respective bodies against which their names appear, such persons to hold office until the Annual Meeting of the Council in May 2018 unless otherwise stated:

(-) indicates Responsible Policy Committee to which the External Body is linked, e.g. E-Environment, CW-Community & Wellbeing, SR -Strategy and Resources

 

No.

Body on which  ...  view the full minutes text for item 12.