Agenda and draft minutes

Special Meeting, Epsom and Walton Downs Conservators
Monday, 25th November, 2019 6.00 pm

Venue: Council Chamber - Epsom Town Hall

Contact: Democratic Services, 01372 732122  Email: democraticservices@epsom-ewell.gov.uk

Items
No. Item

16.

Events on the Downs pdf icon PDF 81 KB

This report provides details of event requests to be considered by the Conservators.

Additional documents:

Minutes:

The Conservators received a report providing details of event requests for the Downs.

The following matters were considered:

a)            Number of category ‘D’ events. The Conservators noted that they had previously considered that a maximum of two category ‘D’ events should be permitted in a calendar year. It was noted that the calendar included as Annex 2 to the report covered a period of 14 months, and that although it contained 3 category ‘D’ events, no more than two had been accepted within the same calendar year.

b)            Category of Vale Primary School event. The Conservators noted that this event had classified as a category ‘A’ event under the Event Management Strategy for the Downs as it included 30 participants. As such it would incur a modest charge for use of the Downs. It was noted that it was not possible to waive or vary the fee under the Event Management Strategy. The Conservators requested Officers to inform the event organiser that the charge was required as the event had exceeded the number of attendees for a free (category ‘U’) event by 1, should they wish to review the number of participants.

Following consideration, it was resolved:

That the Conservators approved the following proposals to hold events on the Downs:

(1)      Tadworth Ten Running Race, 5 January 2020;

(2)      The Vale Primary School, 3 March 2020;

(3)      Rotary Club of Banstead Sponsored Charity Walk, 10 May 2020.