Agenda, decisions and draft minutes

Community and Wellbeing Committee
Tuesday, 19th March, 2019 7.30 pm

Venue: Council Chamber - Epsom Town Hall

Contact: Democratic Services, 01372 732122  Email: democraticservices@epsom-ewell.gov.uk

Items
No. Item

28.

Question Time

To take any questions from members of the Public.

 

Please note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question to the Committee.

Decision:

No questions were received from members of the public.

Minutes:

No questions were received from members of the public.

29.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Decision:

The following declarations of interests were made by Councillors in relation to items of business on the agenda for the meeting:

 

Support for Voluntary Organisations

Councillor Jean Steer MBE, Other Interest: In the interests of openness and transparency Councillor Jean Steer declared that she is a Council appointed representative to the General Committee of Age Concern Epsom and Ewell.

 

Support for Voluntary Organisations

Councillor Tony Axelrod, Other Interest: In the interests of openness and transparency Councillor Tony Axelrod declared that he is a Council appointed representative to the Committee of Management of Citizens Advice Epsom and Ewell.

 

Minutes:

The following declarations of interests were made by Councillors in relation to items of business on the agenda for the meeting:

 

Support for Voluntary Organisations

Councillor Jean Steer MBE, Other Interest: In the interests of openness and transparency Councillor Jean Steer declared that she is a Council appointed representative to the General Committee of Age Concern Epsom and Ewell.

 

Support for Voluntary Organisations

Councillor Tony Axelrod, Other Interest: In the interests of openness and transparency Councillor Tony Axelrod declared that he is a Council appointed representative to the Committee of Management of Citizens Advice Epsom and Ewell.

 

30.

Minutes of the Previous Meeting pdf icon PDF 92 KB

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 22 January 2019 (attached) and to authorise the Chairman to sign them.


Decision:

The Minutes of the Meeting of the Community and Wellbeing Committee held on 22 January 2019 were agreed as a true record and signed by the Chairman.

Minutes:

The Minutes of the Meeting of the Community and Wellbeing Committee held on 22 January 2019 were agreed as a true record and signed by the Chairman.

31.

Epsom & Ewell Biodiversity Action Plan - 2018 Annual Update pdf icon PDF 78 KB

A report on progress during 2018 in implementing the Epsom & Ewell Local Biodiversity Action Plan 2010-2020.

Additional documents:

Decision:

Following consideration, it was resolved:

(1)      That the Committee noted the progress during 2018 in implementing the Epsom and Ewell Local Biodiversity Plan.

 

Minutes:

The Committee received a report presenting an annual update on progress made in implementing the Epsom & Ewell Local Biodiversity Action Plan 2010-2020.

Following consideration, it was resolved:

(1)      That the Committee noted the progress during 2018 in implementing the Epsom and Ewell Local Biodiversity Plan.

 

 

32.

Support for Voluntary Organisations pdf icon PDF 80 KB

This report shows how each of the voluntary organisations in receipt of financial support from the Council contributes to achieving the Council’s Corporate Plan priorities and those of the Surrey Health and Wellbeing Board.

Additional documents:

Decision:

Following consideration, it was resolved:

(1)      That the Committee noted the report and evidence of how each of the voluntary organisations supported by the Council impact on the Council’s corporate priorities and those of Surrey’s Health and Wellbeing Board.

 

Minutes:

The Committee received a report showing how each of the voluntary organisations in receipt of financial support from the Council contributed to achieving the Council’s Corporate Plan priorities and those of the Surrey Health and Wellbeing Board.

Following consideration, it was resolved:

(1)      That the Committee noted the report and evidence of how each of the voluntary organisations supported by the Council impact on the Council’s corporate priorities and those of Surrey’s Health and Wellbeing Board.

 

33.

Progress report on Home from Hospital pdf icon PDF 64 KB

The purpose of this report is to update Committee on the progress of the Home from Hospital Support Service.

Additional documents:

Decision:

Following consideration, it was resolved:

(1)      That the Committee noted the progress of the Home from Hospital since 1 October 2018.

 

Minutes:

The Committee received a report providing an update on the progress of the Home from Hospital Support Service.

Following consideration, it was resolved:

(1)      That the Committee noted the progress of the Home from Hospital Service since 1 October 2018.

 

34.

Corporate Plan: Key Priority Targets for 2019 to 2020 pdf icon PDF 77 KB

This report presents the Committee with its Key Priority Targets for 2019 to 2020.

Additional documents:

Decision:

Following consideration, it was resolved:

(1)      That the Committee agreed its Key Priority Targets for 2019 to 2020 as set out at Annex 1 to the report.

 

Minutes:

The Committee received a report presenting its Key Priority Targets for 2019 to 2020.

Following consideration, it was resolved:

(1)      That the Committee agreed its Key Priority Targets for 2019 to 2020 as set out at Annex 1 to the report.

 

 

35.

Venues Restructure pdf icon PDF 76 KB

This report seeks approval of one off costs to implement the recently approved restructure of Venues.

Decision:

Following consideration, it was resolved:

(1)          That the Committee supported the payment of the one off costs of the Venues restructure of up to £85k and requested the Strategy & Resources Committee to authorise one off costs of up to £85k, to return the service to operating within budget.

 

Minutes:

The Committee received a report seeking approval of one off costs to implement the recently approved restructure of Venues.

The following matter was considered:

a)            Purpose of expenditure. The Committee noted that the report proposed an expenditure of up to £85,000 and set out the broad outcomes which would be achieved by the restructure. This included addressing the overspend on overtime of c£122k in 2018/19, delivering the service within its approved budget in 2019/20.

The Committee considered the proposal. Members of the Committee identified that the report did not provide detailed information on the intended use of the proposed sum and queried why. Officers informed the Committee that detailed financial information of this nature would require public access to the report to be restricted.

In summing up the item, the Chairman highlighted to the Committee that the proposed expenditure was lower than the current ongoing overspend on overtime, and would enable it to be avoided in future.

Following consideration, it was resolved (there being 4 Members in favour, 3 members against and 1 abstention):

(1)          That the Committee supported the payment of the one off costs of the Venues restructure of up to £85k and requested Strategy & Resources Committee to authorise one off costs of up to £85k, to return the service to operating within budget.

In agreeing the above resolution, the Committee noted that an update report on the venues restructure would be presented to a future meeting of the Committee.

 

 

36.

Vote of thanks

Minutes:

The Chairman thanked Officers and Members for their work over the past year. The Committee thanked the Chairman for his work on their behalf.

It was noted that this would be the Vice-Chairman’s last meeting as a Member of the Committee, and the Chairman and Committee expressed their thanks to him for his work over the past 3 and a half years.

It was also noted that this would be Councillor Jean Steer’s last meeting as a Member of the Committee, and the Chairman and Committee expressed their thanks to her for her work over the past 24 years, as both a Member of the Community and Wellbeing and Chairman of the previous Social Committee.