Decisions

Following consideration the Committee unanimously resolved to:

(1)      Approve the extension of contract to Rydon Maintenance Ltd for the facilities management at Epsom and Ewell Council for the next two years, being the final contract extension allowable under the current contract; and

(2)      Nominate and authorise the Head of Property and Regeneration to take forward the necessary steps to complete the award of contract.

Following consideration the Committee unanimously resolved to:

(1)      Agree to adopt the revised Compliance and Enforcement policy as set out in Appendix 1 to the report.

(2)      Agree to nominate and authorise the Head of Housing and Community to make any future amendments of an administrative nature (updates to legislation, role changes, constitutional changes).

Following consideration the Committee unanimously resolved to:

(1)      Note the consultation responses

Following consideration the Committee unanimously resolved to:

(1)      Approve the proposal to terminate the Pre-Emption Agreement and thereby remove the restriction from Surrey County Council’s Land Registry title.

Note: In the opinion of the Chief Executive and in accordance with the Paragraph 14.2 of Annex 4.6 of the Operating Framework (Overview, Audit and Scrutiny) the decision on this item is considered to be urgent and is not subject to call-in.

Following consideration, the Committee resolved with five votes for, 1 vote against and 1 abstention to:

(1)      Note the Motion and agree that no action be taken on any of the items within it, having considered the advice as set out in the report.

Following consideration the committee:

Unanimously resolved:

(1)      To approve Strategic project 1 (Ash Dieback Essential Safety Works and Treescape Restoration).

With an initial tie of two votes for, two votes against and one abstention, the committee resolved via the Chair’s casting vote:

(2)      To approve Strategic project 2 (ANPR Surrey Police).

Unanimously resolved:

(3)      To approve Strategic project 3 (B284 Ruxley Lane, West Ewell, Epsom - Road Safety Scheme).

(4)      To approve Strategic project 4 (Parks recreation and play for young people and families).

With one vote for, two votes against, two abstentions and the Chair not voting resolved:

(5)      That Strategic project 5 (Gibraltar Recreation Ground – Centre of Sporting Excellence) is not approved.

With six votes for and one abstention resolved:

(6)      To approve Neighbourhood project 1 (3rd Epsom Scouts Community Building).

Unanimously resolved:

(7)      To approve Neighbourhood project 2 (Cattle Arch/Under-Rail Tunnel).

(8)      To approve Neighbourhood project 3 (Wheels for Epsom)

(9)      To approve Neighbourhood project 4 (Horton Country Park Path Restoration)

(10)   To approve Neighbourhood project 5 (The Library of Things)

(11)   To approve Neighbourhood project 6 (Linden Bridge School – Road Safety Outside School Scheme)

Following consideration the Committee unanimously resolved to:

(1)      Approve the procurement of the Uniform software suite from IDOX Software Ltd for a further three years.

Following consideration the Committee unanimously resolved to:

(1)      Support investigation into the transfer of the assets of the Chuter Ede Trust Funds to the Epsom and Ewell Community Fund.

(2)      Authorise the closure of the charity trust funds with the Charity Commission, if the Charity Commission approve the transfer.

(3)      Authorise spending the remaining balance of the Elizabeth Welchman fund and thereafter Authorise the closure of the charity trust fund.

(4)      Nominate and authorise the Assistant Director of Corporate Services, in consultation with the Director of Corporate Services and Head of Legal Services to take all necessary steps to bring into effect the recommendations resolved by this Committee.

Following consideration the Committee unanimously resolved to:

(1)      Authorise the sum of £50,000 from the funding allocated to the LAHF3 programme, to be spent to facilitate the renovation of a 3-bedroom Town & Country Housing property in Epsom.

(2)      Nominate and authorise the Director of Environment, Housing and Regeneration to negotiate and sign the relevant legal agreements associated with the Grant, further to consultation with the Chair of Strategy and Resources and the Council’s chief financial and chief legal officers.

Members made the following declarations in relation to items on the agenda for the meeting:

Epsom and Ewell Community Infrastructure Levy - Annual Funding Awards 2025

Councillor Hannah Dalton, Other Interest: Councillor Hannah Dalton declared that she had supported a CIL bid that had not been selected by the CIL Working Group for inclusion in this item but that it did not affect her ability to engage in the Committee's conversation on the report.

Epsom and Ewell Community Infrastructure Levy - Annual Funding Awards 2025

Councillor Kate Chinn, Other Interest: Councillor Kate Chinn declared that she had supported the submission of one of the CIL bids.

Epsom and Ewell Community Infrastructure Levy - Annual Funding Awards 2025

Councillor Lucie McIntyre, Other Interest: Councillor McIntyre declared that she signed (supported) one of the bids that was presented to the Committee but that she did not feel it would have any effect on the conversations or discussions to be held by the Committee.

Epsom and Ewell Community Infrastructure Levy - Annual Funding Awards 2025

Councillor Neil Dallen MBE, Other Interest: Councillor Neil Dallen informed the meeting that he had declared an interest in Neighbourhood project 1 (3rd Epsom Scouts community building) when it was considered by the CIL Working Group as he was involved in scouting, and had not participated in the debate at that meeting. Councillor Neil Dallen declared that he would not participate in the Committee's debate on the same item.

No questions or statements were received from members of the public.

Following consideration, the Committee unanimously resolved to:

(1)        Note the urgent decision taken and the reasons for that decision.

·       Councillor Coley proposed a motion to extend the Special Stress Area to include the entirety of Upper High Street and Waterloo Road.

Councillor Geleit seconded the motion.

The Committee voted (6 for and 4 against) and the motion was agreed.

·       Councillor Neale proposed that the Principal Licensing Officer is nominated and authorised to make amendments to the policy wording, in consultation with Chair and Vice Chair, in order to ensure the wording is sufficiently robust, prior to the public consultation commencement.

Councillor Howells seconded the motion.

The Committee unanimously agreed the motion.

Following consideration, the Committee unanimously resolved to:

(1)        Approve the draft Statement of Policy under the Licensing Act 2003 for consultation, subject to the agreed amendments.

Following consideration, the Committee unanimously resolved to:

(1)        Approve the draft Statement of Principles under the Gambling Act 2005 for public consultation.

Following consideration, the Committee unanimously resolved to:

(1)        Receive the Minutes of the Meeting of the Licensing Sub-Committee held on the 16 July 2025 and authorise the Chair of the Sub-Committee meeting to sign them as a true record of that meeting.