Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

28/07/2022 - Epsom and Ewell Statement of Community Involvement ref: 1147    For Determination

Decision Maker: Licensing and Planning Policy Committee

Made at meeting: 28/07/2022 - Licensing and Planning Policy Committee

Decision published: 01/08/2022

Effective from: 28/07/2022

Decision:

Following consideration, the Committee unanimously resolved to:

(1)      Adopt the revised Statement of Community Involvement (Appendix 1 to the report) subject to minor amendments with the updated version reviewed by Chair/Vice-Chair prior to publication.

(2)      Note the consultation statement (Appendix 2 to the report) and the changes made to the SCI as a result of comments received during the consultation period.

Wards affected: (All Wards);

Lead officer: Ian Mawer


26/07/2022 - Commercial Property Update ref: 1146    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Wards affected: (All Wards);

Lead officer: Mark Shephard


26/07/2022 - County Deal - Member/Officer Working Group ref: 1142    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee unanimously resolved to:

1.    Agree to set-up of a County Deal Working Group;

2.    Agree the membership and Terms of Reference of the Working Group (Appendix 1 to the report);

3.    Delegate authority to the Interim Chief Executive, in consultation with the Chair of the Working Group, to make representations to Surrey County Council and/or other parties in connection with the process for developing a ‘Surrey County Deal’ proposal to government.

Wards affected: (All Wards);

Lead officer: Jackie King


26/07/2022 - Replacement of Mayors Car ref: 1143    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee unanimously resolved to:

(1)      Agree to the recommendation of Option 2b, to lease a Skoda Superb Hybrid.

(2)      Agree to the installation of an electric charging point at a cost of £1,500.

(3)      Delegate to the Interim Chief Executive and the Chief Finance Officer, to proceed with the preferred option and agree terms.

Wards affected: (All Wards);

Lead officer: Gillian McTaggart, Prue Timms


26/07/2022 - Ewell Court House Tea Rooms ref: 1141    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee unanimously resolved to:

(1)      Agree a new electrical supply is taken from the public highway as described in this report at a cost of £60,000, to be funded from the Capital Receipts Reserve.

(2)      Authorise the Head of Property & Regeneration, in consultation with the Head of Finance and Legal Officer, to include the works in the Agreement for Lease and progress the electrical supply upgrade at the appropriate time. 

 

Wards affected: Ewell Court Ward;

Lead officer: Mark Shephard


26/07/2022 - Capital Member Group ref: 1140    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee unanimously resolved to:

(1)      Appoint the following Members to the Capital Member Group: Cllrs Neil Dallen (Chair), John Beckett, Alex Coley, Nigel Collin and Kate Chinn.

(2)      Approve the increase in budget of £185,282 for the Disabled Facilities programme, in line with the allocation of central government grant funding;

(3)      Confirm the criteria for considering capital bids as set out in paragraph 9.1 of the report;

(4)      Confirm the criteria for assessing ‘spend to save’ capital bids as set out in paragraph 9.2 of the report.

Wards affected: (All Wards);

Lead officer: Karen Wilkins


26/07/2022 - Future of Building Control - Amended Proposal ref: 1145    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Wards affected: (All Wards);

Lead officer: Mark Shephard


26/07/2022 - Exclusion of Press and Public ref: 1144    Recommendations Approved

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

The Committee resolved to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

 


26/07/2022 - UK Shared Prosperity Fund ref: 1136    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee agreed with 7 votes for, 1 vote against 1 abstention and the Chair not voting to:

(1)      Agree the interventions set out in Paragraph 2.16-2.19 of the report to be included in the submission of the Epsom and Ewell Shared Prosperity Fund Intervention Plan to the Department for Levelling Up, Housing and Communities (DLUHC).

(2)      To consider the further recommendations made by the Strategy and Resources Committee for future submissions.

 

 

Wards affected: (All Wards);

Lead officer: Ian Mawer


26/07/2022 - Land Charges Migration ref: 1137    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee unanimously resolved to:

(1)      Authorise the Head of Place Development, in Consultation with the Chief Legal Officer, to enter into a Collaboration Agreement and agree a Delivery Plan with HMLR and to enter into any other agreements necessary to facilitate the migration of the Council’s Local Land Charges service to HMLR.

(2)      Agree to allocate up to £18,000 of the Part 1 HMLR Transitional Payment to fund additional staff resource to enable the migration process to be delivered within agreed timescales.

Wards affected: (All Wards);

Lead officer: Jason El Ayouby


26/07/2022 - 2021-22 Provisional Financial Outturn ref: 1138    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee resolved with 8 votes for, 1 abstention and the Chair not voting to:

(1)      Receive the report on provisional financial outturn for 2021/22;

(2)      Approve the carry forward £2.564m budget for capital schemes to be added to the 2022/23 capital programme.

(3)      Note that the external audit of the 2021/22 Statement of Accounts is underway and expected to complete in the Autumn. Should any material changes to outturn arise from the audit, these will be reported back to members.

Wards affected: (All Wards);

Lead officer: Brendan Bradley


26/07/2022 - 2023/24 Strategic Financial Planning ref: 1139    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee resolved to agree:

(1)      The proposed changes to 2022/23 budgets following the re-basing exercise, as set-out in section 5 of the report;

(2)      The proposed contingency funding for the homelessness service in 2022/23, as set-out in paragraph 5.5 of the report;

(3)      The proposed strategy for setting the 2023/24 budget in Section 6 of the report, including:

                             i.That the funding options identified in Table 5 should be progressed;

                            ii.That a service-specific savings target of £243k should be set for homelessness;

                          iii.That Directors and Heads of Service should work to produce specific income generation and savings options to meet the remaining budget deficit of £1.704m.

(4)      That owing to the Council’s projected budget deficit, any additional new growth items supported by Policy Committees will need to be fully funded from existing budgets.

(5)      The budget setting timetable at Appendix 2 to the report.

 

Recommendations 1, 2,and 5 above were agreed unanimously.

Recommendations 3 i, 3 iii and 4 were agreed with 8 votes for, 1 abstention and the Chair not voting.

Recommendation 3 ii was agreed by the Chair’s casting vote following 2 votes for, 2 votes against and 5 abstentions.

Wards affected: (All Wards);

Lead officer: Brendan Bradley


26/07/2022 - Risk Management Strategy ref: 1135    For Determination

Decision Maker: Strategy and Resources Committee

Made at meeting: 26/07/2022 - Strategy and Resources Committee

Decision published: 28/07/2022

Effective from: 26/07/2022

Decision:

Following consideration, the Committee unanimously resolved to:

(1)      Approve the updated Risk Management Strategy.

 

Wards affected: (All Wards);

Lead officer: Will Mace


27/07/2022 - Declarations of Interest ref: 1134    Recommendations Approved

Decision Maker: Environment and Safe Communities Committee

Made at meeting: 27/07/2022 - Environment and Safe Communities Committee

Decision published: 28/07/2022

Effective from: 27/07/2022

Decision:

The following declarations were made by Members of the Committee in relation to items on the agenda:

Allotments

Councillor Julie Morris, Other Interest: In the interests of openness and transparency, Councillor Julie Morris declared that she was an allotment holder but came to the meeting with a clear and open mind.

Allotments

Councillor Steven McCormick, Other Interest: In the interests of openness and transparency, Councillor Steven McCormick declared that he is an allotment holder but came to the meeting with a clear and open mind.

 


27/07/2022 - Minutes of Previous Meeting ref: 1133    Recommendations Approved

Decision Maker: Environment and Safe Communities Committee

Made at meeting: 27/07/2022 - Environment and Safe Communities Committee

Decision published: 28/07/2022

Effective from: 27/07/2022

Decision:

The Minutes of the previous meeting of the Environment and Safe Communities Committee held on 22 March 2022 were agreed and signed by the Chair.


27/07/2022 - Allotments ref: 1131    Recommendations Approved

Decision Maker: Environment and Safe Communities Committee

Made at meeting: 27/07/2022 - Environment and Safe Communities Committee

Decision published: 28/07/2022

Effective from: 27/07/2022

Decision:

The Committee received a report reporting the results of the self-managed allotments consultation.

Following consideration, the Committee unanimously resolved to:

(1)      Note the outcome of the self-managed consultation.

(2)      Agree not to progress with options of self-management with all existing Council managed allotment site holders except for those who occupy plots at Epsom Common.

(3)      Agree a further consultation with Epsom Common allotment tenants to include a copy of the terms and conditions of the self-managed scheme, to be actioned once the current allotment database has been subject to data cleanse to ensure integrity of information stored.

(4)      Agree to a change in the self-management criteria to read: “At least 65% of the current plot holders support the application to join the self-managed scheme, non-responders will be treated as a vote to remain council managed”.

Wards affected: (All Wards);

Lead officer: Samantha Whitehead


27/07/2022 - Domestic Waste Fees and Charges ref: 1130    Recommendations Approved

Decision Maker: Environment and Safe Communities Committee

Made at meeting: 27/07/2022 - Environment and Safe Communities Committee

Decision published: 28/07/2022

Effective from: 27/07/2022

Decision:

The Committee received a report proposing increases to the cost of Garden Waste recycling subscriptions and Bulky Waste collection charges with effect from 1 September 2022. This was proposed to help cover rising operational costs, such as for fuel, bins, AdBlue and staffing costs.

Following consideration, the Committee unanimously resolved to:

(1)      Approve an increase to the cost of new and renewed garden waste subscriptions from 1 September 2022 as detailed in paragraph 2.4.1 of the report.

(2)      Approve an increase to the cost of bulky waste collections from 1 September 2022 as detailed in paragraph 2.4.2 of the report.

Wards affected: (All Wards);

Lead officer: Sue Emmons, Jon Sharpe


27/07/2022 - Crime and Disorder Sub-Committee ref: 1129    For Determination

Decision Maker: Environment and Safe Communities Committee

Made at meeting: 27/07/2022 - Environment and Safe Communities Committee

Decision published: 28/07/2022

Effective from: 27/07/2022

Decision:

The Committee received a report establishing the details of membership and meeting frequency of the Council’s Crime and Disorder Sub-Committee.

Following consideration, the Committee unanimously resolved to:

(1)      Agree the membership and frequency of meetings as set out in the report.

 

Wards affected: (All Wards);

Lead officer: Rod Brown


27/07/2022 - Appointment of Alternative Transport Member Champion ref: 1132    For Determination

Decision Maker: Environment and Safe Communities Committee

Made at meeting: 27/07/2022 - Environment and Safe Communities Committee

Decision published: 28/07/2022

Effective from: 27/07/2022

Decision:

The Committee received a report requesting the Committee’s approval to the appointment of Councillor Phil Neale as the Alternative Transport Champion for the 2022-23 Municipal Year, in accordance with Article 17 of the Constitution.

Following consideration, the Committee unanimously resolved to:

(1)      Approve the appointment of Councillor Phil Neale as the Alternative Transport Member Champion for the 2022-23 Municipal Year.

Wards affected: (All Wards);

Lead officer: Tim Richardson