Decision details

Following consideration, the Committee unanimously resolved to:

(1)      Recommend to Council that:

a)    The update in respect to 70 East Street be noted.

b)   The Strategic Outline Business case to establish the Council’s new Civic Offices at 70 East Street, Epsom be agreed and:

                     I.        the relocation of the Council Chamber and ancillary functions to Bourne Hall be approved.

                    II.        the relocation of the civic office to 70 East Street be approved.

c)    an indicative capital budget of up to £7.0 million and a revenue budget of up to £0.5m for programme delivery are approved.

d)   Funding Option 3, as set out in the Strategic Outline Business Case, be adopted to fund the relocation, noting the specific agreements regarding the optimal use of the existing Town Hall site.

e)    An implementation programme, supported with appropriate governance, be established to oversee the mobilisation to the new building.

f)     The Chief Executive and Interim Director of Environment, Housing and Regeneration (or subsequent permanent Director), in consultation with the S151 officer, be delegated specific authority to approve all necessary project/procurement expenditure and release of funds from budgets/reserves (up to the approved limit above) through to completion and delivery.

(2)      Resolve that authority be given to the Head of Property and Regeneration to commence procurement for the refurbishment works to 70 East Street.