Issue - meetings

HM Land Registry are combining each Local Authorities Land Charges Register into a single standardised digital and geospatial dataset.  Under the Infrastructure Act 2015, responsibility for the 331 registers was transferred to HM Land Registry (HMLR) in a phased approach. The target is for all 331 local authorities in England and Wales to be migrated by 2025. The target for Epsom &Ewell is to carry out the migration during the financial year 2023-24.

Whilst we carry out the work of the data migration, we will still be responsible for running the service delivery of Land Charges, Planning, Building Control and Street Naming and Numbering.

Following consideration, the Committee unanimously resolved to:

(1)      Authorise the Head of Place Development, in Consultation with the Chief Legal Officer, to enter into a Collaboration Agreement and agree a Delivery Plan with HMLR and to enter into any other agreements necessary to facilitate the migration of the Council’s Local Land Charges service to HMLR.

(2)      Agree to allocate up to £18,000 of the Part 1 HMLR Transitional Payment to fund additional staff resource to enable the migration process to be delivered within agreed timescales.

The Committee received a report requesting authorisation to enter into a collaboration agreement to facilitate the migration of the Council’s Local Land Charges service to HM Land Registry (HMLR).

The following matter was considered:

a)              Project Management arrangements. In response to a question from a Member, the Head of Place Development informed the Committee that a Delivery Plan would be agreed with the HMLR, and an internal working Group would be formed to monitor delivery of the project.

Following consideration, the Committee unanimously resolved to:

(1)        Authorise the Head of Place Development, in Consultation with the Chief Legal Officer, to enter into a Collaboration Agreement and agree a Delivery Plan with HMLR and to enter into any other agreements necessary to facilitate the migration of the Council’s Local Land Charges service to HMLR.

(2)        Agree to allocate up to £18,000 of the Part 1 HMLR Transitional Payment to fund additional staff resource to enable the migration process to be delivered within agreed timescales.