Issue - meetings

This report provides an update on the current financial year’s approved 2022-23 planned maintenance programme and requests approval for the planned maintenance programme for the next financial year 2023-24.

Following consideration, the Committee unanimously resolved to:

(1)      Note the progress and anticipated spend at the end of the current year 2022-23 as shown in Appendix 1 to the report.

(2)      Note the additional emergency works raised and carried out in the 2022-23 planned maintenance programme.

(3)      Approve the 2023-24 planned maintenance programme at an estimated cost of £539,000 as set out in Appendix 2 to the report.

(4)      Subject to the Council’s financial and contract requirements, to delegate authority to the Head of Property and Regeneration to make changes within the 2023-24 planned maintenance programme to cover unforeseen matters (such as tender price variances) of up to, but not exceeding £20,000.

(5)      To agree to transfer the unspent budgets back to the Planned Maintenance Reserve at the end of the financial year.

The Committee received a report providing an update on the current financial year’s approved 2022-23 planned maintenance programme and requesting approval for the planned maintenance programme for the next financial year 2023-24.

The following matters were considered:

·                     External funding. Following a question from a member, the Senior Surveyor informed the Committee that officers would continue to seek funding from external sources for works to reduce CO₂ emissions.

·                     Correction to report, Bourne Hall and Playhouse lighting replacement. The Committee noted a correction to a typing error on page 13 of the agenda. The proposed works should read: “Replacement lighting with high efficiency LED lights to the remaining locations.” (correction in bold and underlined).

Following consideration, the Committee unanimously resolved to:

(1)      Note the progress and anticipated spend at the end of the current year 2022-23 as shown in Appendix 1 to the report.

(2)      Note the additional emergency works raised and carried out in the 2022-23 planned maintenance programme.

(3)      Approve the 2023-24 planned maintenance programme at an estimated cost of £539,000 as set out in Appendix 2 to the report.

(4)      Subject to the Council’s financial and contract requirements, to delegate authority to the Head of Property and Regeneration to make changes within the 2023-24 planned maintenance programme to cover unforeseen matters (such as tender price variances) of up to, but not exceeding £20,000.

(5)      To agree to transfer the unspent budgets back to the Planned Maintenance Reserve at the end of the financial year.