Issue - meetings

To update the Committee on the Outdoor Donation Post project.

The Committee received a report providing an update on the Outdoor Donation Post project.

The Committee considered the following matters:

a)            Location of café donation unit. The Streetcare Manager confirmed that  the café donation unit would be placed at the rear of  the café in a prominent and eye-catching location.

b)            Signage. It was suggested that appropriate signage could be placed by the donation units to aid in drawing people’s attention to them.

c)            Potential use for Bovingdons events. It was noted that the units could be used wirelessly on battery power for up to 4 hours. A Member enquired as to whether Bovingdons would be happy to use the donation units wirelessly during their events, such as weddings, in order to receive donations for the Park from event attendees. The Streetcare Manager stated that she would discuss the matter with Bovingdons.

d)            Effectiveness of indoor units. In response to a Member, the Streetcare Manager stated that indoor donation units tend to garner higher usage than outdoor units. She continued to explain that indoor units are also far less susceptible to the vandalism and wear-and-tear that outdoor units are vulnerable to.

e)            Cash donations. In response to a Member, the Streetcare Manager confirmed that there would also be an option provided for the public to make cash donations.

f)             Online donations. A Member enquired as to whether it would be possible to provide a QR code to link people to a website to make online donations. In response, the Streetcare Manager explained that setting up a website and receiving online payments would have associated administration resourcing challenges, and stated that the matter would need to be investigated further.

g)            Cheque donations. In response to a Member, the Streetcare Manager confirmed that there would also be an option provided for the public to make cheque donations.

h)            Report for future meeting. The Committee agreed that an update report on the contactless donation units would be brought to the Committee at its October meeting.

Following consideration, the Committee unanimously resolved to:

(1)          Agree to halt the Outdoor Donation Post Project, due to prohibitive installation costs.

(2)          Agree to officers procuring indoor, contactless donation units for the museum and café.