Issue - meetings

This report informs Conservators of the current confirmed events on the 2025 Event Calendar for the Downs.

This report also seeks approval in principle to hold the 80th Anniversary of VE Day Beacon Lighting event at the View Point Car Park, Epsom and Walton Downs on 8 May 2025.

The Conservators received a report informing them of the current confirmed events on the 2025 Event Calendar for the Downs.

The report sought approval in principle to hold the 80th Anniversary of VE Day Beacon Lighting event at the View Point Car Park, Epsom and Walton Downs on 8 May 2025.

a)            Downs Harrier Run. A Member of the Conservators raised concerns regarding the with the Downs Harrier Run taking place between 11am and 2pm on a Saturday, and voiced how this may conflict with training. The Interim Assistant Head of Service Streetcare noted the concern, and informed Conservators that the long-standing event would not cause issues with training. The Interim Assistant Head of Service Streetcare confirmed they would contact the event organisers.

Following consideration, the Conservators unanimously resolved to:

(1)      Note the forthcoming Events Calendar for 2025.

(2)      Grant approval to hold the 80th VE Day Beacon Lighting event at the View Point Car Park, Epsom and Walton Downs on 8 May 2025 in accordance with the Conservators’ legal and policy obligations set out in section 5 of this report.