Issue - meetings

This report provides an update on the current financial year 2024-25 priority planned maintenance programme (including any additional Health & Safety and emergency works undertaken during the year).  It also seeks approval for the forthcoming 2025-26 priority planned maintenance works.

The Committee received a report providing an update on the current financial year 2024-25 priority planned maintenance programme (including additional Health & Safety and emergency works undertaken during the year), and seeking approval for the forthcoming 2025-26 priority planned maintenance works.

The Committee considered the following matters:

a)            Car Park Works. In response to a question from a Member, with respect to the issue of potholes in the car parks, the Senior Surveyor stated there was insufficient budget/reserves to carry out the works necessary to resurface the car parks, and that the budget only allowed for potholes to be addressed on a case-by-case basis. He stated that Nonsuch Park had recently been successful in securing grant funding for various works across the Park, and that he was hopeful that possible future grant funding might be able to go towards works within the car parks. Members of the Committee considered that Surrey County Council or local private contractors might be able to fill potholes in the Park’s car parks for a reduced rate.

b)            Mansion House Maintenance. In response to a question from a Member, the Senior Surveyor explained that Bovingdons were responsible for the internal areas of the Mansion, with the Committee responsible for the communal/external areas and the public toilets. He explained that the Mansion was a grade II listed building, and if Bovingdons were made responsible for all of the building’s costs, they would be unable to afford to use the building. He explained that their rent goes in part towards the repair costs covered by the Committee. The Interim Assistant Head of Service (Streetcare) informed the Committee that Bovigdons employs a permanent caretaker dedicated to the maintenance of the building’s interior. The Head of Property and Regeneration explained that Bovingdons’ contract requires them to keep the interior of the Mansion in a good state of repair, explaining that prior to their tenancy the building was empty and its interior deteriorated, and that Bovigdons had brought the building’s interior back to its current restored state for their wedding business.

c)            Formal Gardens Works. The Senior Surveyor informed the Committee of the works that had recently been completed in the formal gardens, funded by the Friends of Nonsuch. He explained that the wall by the Greenhouse had been successfully rebuilt and that replacement stone lions had been installed by the steps.

d)            Mansion House Roof Works. In response to a question from a Member, the Senior Surveyor explained that the works to the roof would need listed building consent and that Bovingdons would be consulted prior to any works taking place due to the possible effect it may have on their wedding business.

Following consideration, the Committee unanimously resolved to:

(1)          Note the progress of the works (including the additional Health & Safety and emergency works) carried out during the current financial year 2024-25.

(2)          Approve the proposed planned maintenance priority works for 2025-26.