Issue - meetings

This report presents an update on the Committee Action Tracker.

The Committee received a report presenting an update on the Committee Action Tracker.

The following matters were discussed:

a)            Conditions of the Hack Canter. The Chair explained that the required work had been completed, and the item could now be closed on the action tracker. This was confirmed by the Member from the Training Grounds Management Board and the Epsom Downs Riders Protection Society.

b)            Noticeboards. The Chair explained that the draft noticeboard content had been circulated to all attendees for their comments following the meeting. The representative from the Epsom Civic Society asked when the content will be displayed on the boards. The Chair stated that once everyone is in agreement, the next step will be to send the content to the printers and then get it on the noticeboards. The Chair expressed thanks to Councillor Spickett and the Assistant Head of Service – Streetcare for their help in getting to this stage. The representative from the Epsom Civic Society asked for confirmation that there will be content put on the lectern noticeboards, as well as the large noticeboards. The Chair confirmed that there is content prepared to go on the lectern noticeboards too and agreed to share the content with the Committee via email.

c)            Drones. A Member asked if there is a specific mention against flying drones on the Downs in the byelaws. The Assistant Head of Service – Streetcare stated they had taken legal advice on this topic and the byelaws do cover drones.

d)            Spoil Heaps. The Chair reminded the Committee that the Downs is primarily to be used for the purpose of racehorse training. The Chair informed the Committee that many spoil heaps are materials earmarked for works across the Downs. The representative from the Epsom Civic Society stated that it is not fair to say they are being repurposed and earmarked for works when many spoil heaps have sat unmoved for years. The Chair agreed to a meeting with the Jockey Club and the Assistant Head of Service – Streetcare, to identify the spoil heaps and explain or justify why they are there and what they will be used for and when, or to identify what needs to be removed from the Downs.

e)            Toilets on the Downs. The Chair explained that this item will remain on the action tracker but at present there is no budget to progress it.

f)             Fibre Sand Gallop. The Chair explained that the required work had been completed, and the item could now be closed on the action tracker. This was confirmed by the Member from the Training Grounds Management Board and the Epsom Downs Riders Protection Society.

g)            Resurfacing of Hack Track. The Chair explained that the required work had been completed, and the item could now be closed on the action tracker. This was confirmed by the Member from the Training Grounds Management Board and the Epsom Downs Riders Protection Society.

h)            Events on the Downs. The Chair informed the Committee that this item is  ...  view the full minutes text for item 2