Issue - meetings

This report sets out the case for renewing the Council’s planning software contract with Idox Software Ltd. The IDOX Uniform system currently in use supports a wide range of essential planning and regulatory functions.

Following consideration the Committee unanimously resolved to:

(1)      Approve the procurement of the Uniform software suite from IDOX Software Ltd for a further three years.

The Committee received a report setting out the case for renewing the Council’s planning software contract with Idox Software Ltd. The IDOX Uniform system currently in use supports a wide range of essential planning and regulatory functions.

The following matters were considered:

a)            Base budget definition. In response to a question from a Member, the Director of Corporate Services and S151 Officer informed the Committee that this item was included in the current year’s budget.

b)            Procurement timeframe. In response to a question from a Member, the Head of ICT informed the Committee that procurement planning for this contract had begun prior to the announcement of Local Government Reorganisation (LGR), and that at time the intention had been to remain with this supplier. The Committee was also informed that discussions with other authorities were ongoing to ensure alignment post LGR.

c)            Award of contract. In response to a comment from a councillor, the Chair and Head of ICT reassured the Committee that the circumstances for the award of this contract were different to those of the award of the HR software contract.

Following consideration the Committee unanimously resolved to:

(1)      Approve the procurement of the Uniform software suite from IDOX Software Ltd for a further three years.