Issue - meetings

The report reviews progress in relation to the planned maintenance programme and recommends adjustments to the programme.

The Panel received a report which reviewed progress in relation to the Planned Maintenance Programme and adjustments to that programme.

The Panel was reminded of the recent approval by Council of a Property Acquisition Fund and the Head of Property informed members that he would be reviewing the Asset Management Plan and looking to regularise property maintenance.

The Schedule of works appended to the report set out the current position regarding spend and commitments for the year to date.  The total proposed spend on schemes of £399,000 included £156,000 of works in progress or works not started brought forward into 2016/17.  The latter works were to be funded by drawdown from the property maintenance reserve.  The balance on this reserve as at 1 April 2016 had been £239,000.

The report highlighted that budget virements had been made to cover a shortfall in the cost of works to the roof at Bourne Hall and for urgent health and safety works to the lift shafts at the Town Hall of £15,000 and £10,000 respectively.  The shortfall in relation to the roofing works had been covered by cancelling a planned refurbishment of the top pavilion in Alexandra Recreation Ground and using unspent monies from the water mains replacement at the same Recreation Ground. The urgent lift works had been covered by a virement from the property maintenance reserve.  It was confirmed that, as a result, taking into account the drawdown of £156,000 referred to above, the property maintenance reserve currently stood at £81,000.

Accordingly, having received the progress report on the Planned Maintenance Programme, the Panel noted changes made to the programme by Officers in accordance with authority delegated to them.