Issue - meetings

This report provides details of event requests for consideration by the Conservators.

The Conservators received a report setting out the details of event applications received for the Downs. The following matters were considered:

a)            Review of suggested limits for events. The Conservators noted that the suggested limits for events on the Downs had not been reviewed since they had originally been set, several years ago. Officers were requested to present a review of event limits to a future meeting, for consideration.

b)            Limit on number of participants for Memory Walk. The Conservators noted that the application for the Alzheimer’s Society memory walk proposed a maximum number of 4,000 participants. The Conservators expressed concern that this number could potentially cause damage to the condition of the ground on the Downs, and considered that it should be limited to a maximum of 2,000 participants. The Conservators requested that the impact of the event be reviewed following it being held, prior to consideration of future applications.

Following consideration, the Conservators:

(1)          Decided to:

·                     Approve the Mole Valley Orienteering Club orienteering event on Sunday 22 October 2017;

·                     Approve the Downs Young Athletes Cross Country League on Sundays 5 November, 3 December 2017, 18 February, 4 March 2018;

·                     Approve the Surrey Cross Country League on Saturday 11 November 2017;

·                     Approve the Epsom College cross country run on Thursday 23 November 2017;

·                     Approve the Royal Pigeon Racing Association pigeon racing liberation events on various dates from March to October 2018;

·                     Approve the First Stride Events Ltd 5k and 10k summer series events on Sundays 25 March, 12 August, 4 November 2018;

·                     Approve the North Cheam Baptist Church Easter Sunday Service on Sunday 1 April 2018;

·                     Approve the Rotary Club of Banstead sponsored walk on Sunday 6 May 2018;

·                     Approve the Round the Borough Bike on Sunday 13 May 2018;

·                     Approve the Cancer Research UK: Race For Life on Sunday 24 June 2018;

·                     Approve the Round the Borough Hike on Saturday 8 September 2018;

·                     Approve the Alzheimer’s Society memory walk on Sunday 23 September 2018, subject to it being limited to a maximum of 2,000 participants.

(2)          Note the calendar of events for 2018/19.

(3)          Agree that the existing fees and charges for events on the Downs would remain unchanged for the 2018/19 financial year, and to carry out a review of them in October 2018.

(4)          Note the fees and charges to be applied to each event.