31 Planned Maintenance 6 month update PDF 100 KB
The report reviews progress and changes to the planned maintenance programme at mid-year and advises of changes made under delegated authority.
Additional documents:
Decision:
The Committee:
(1) Received the current position and progress on the planned maintenance programme;
(2) Noted changes made to the programme under delegated authority.
Minutes:
Note: Councillor Eber Kington resumed Chairmanship for the remainder of the meeting.
The Committee received a report reviewing progress and changes to the planned maintenance programme at mid-year. The report also advised members of changes made to the agreed programme in accordance with authority delegated to Officers.
Progress on the current programme was noted as follows:
Scheme |
2017/18 The Works |
Forecast Spend £ |
Progress |
Bourne Hall |
Provide air conditioning to office |
3,901 |
Complete |
Ewell High Street car park |
Resurfacing |
38,119 |
Complete |
Ashley Centre Car Park |
Health & Safety works |
---- |
These works now included in Capital bid for next year |
Cemetery chapel |
External decoration to entrance |
4,689 |
Complete |
Cox lane |
External decoration & window Replacement |
27,000 |
Due to complete end of November |
Longmead Depot |
Refurbishment of WC’s |
21,090 |
Complete |
Various |
Hard surface repairs |
20,000 |
Ongoing at various sites |
Alex Rec Main pavilion |
Damp Proofing works |
41,565 |
Complete |
Auriol Pavilion |
New boiler & associated works |
35,000 |
Currently out to tender |
Harriers Centre |
Redecorations internal & External |
20,535 |
Complete |
Asbestos |
Re-inspections |
7,730 |
Surveys complete |
Fire Risk Assessments |
Remedial works |
12,186 |
Ongoing |
Electrical works |
Testing and remedial electrical works |
45,000 |
Ongoing |
Energy Efficiency |
Various improvements and repairs to meters |
11,083 |
Ongoing |
Water Efficiency |
Repairs to leaks & water efficiencies |
10,000 |
Ongoing |
Watercourses |
Clearance of large amounts of rubbish dumped in watercourses |
4,675 |
Ongoing |
Total |
|
302,573 |
|
The Committee noted that he following changes had been made to the approved programme in accordance with authority delegated to Officers:
a) Additional spend on Bourne Hall Lodge to carry out repairs and redecorations as a result of water damage to the kitchen (£2,350);
b) Additional spend on re-surfacing Ewell High Street Car Park following tender process (£2,546);
c) Additional spend on Longmead Depot toilet refurbishment as a result in a change to the scope of works and resultant tender process (£6,000)
d) Energy efficiency works necessitated by failure of old energy meters (£6,083)
These works did not result in an additional cost to the programme. It was noted that the Ashley Centre Car Park health and safety repairs (£20K) was now a capital bid.
The budget at this stage appeared to cover the completed and intended works for 2017/18. The property reserve held at 1 April 2017 was £402k. This balance was forecast to reduce to £297k as at 31 March 2018 following the use of reserves in 2017/18. The report highlighted that beyond 2017/18, the existing budget of £210k would be insufficient to continue to maintain Council buildings and assets. A budget increase would be considered in the revised Asset Management Plan to be proposed by the Head of Property at a later date.
Accordingly, the Committee:
(1) Received the current position and progress on the planned maintenance programme;
(2) Noted changes made to the programme under delegated authority.