Issue - meetings

Planned Maintenance 6 month update

Meeting: 28/11/2017 - Strategy and Resources Committee (Item 31)

31 Planned Maintenance 6 month update PDF 100 KB

The report reviews progress and changes to the planned maintenance programme at mid-year and advises of changes made under delegated authority.

Additional documents:

Decision:

The Committee:

(1) Received the current position and progress on the planned maintenance programme;

(2) Noted changes made to the programme under delegated authority.

Minutes:

Note: Councillor Eber Kington resumed Chairmanship for the remainder of the meeting.

The Committee received a report reviewing progress and changes to the planned maintenance programme at mid-year. The report also advised members of changes made to the agreed programme in accordance with authority delegated to Officers.

Progress on the current programme was noted as follows:

Scheme	2017/18 The Works	Forecast Spend £	Progress
Bourne Hall	Provide air conditioning to office	3,901	Complete
Ewell High Street car park	Resurfacing	38,119	Complete
Ashley Centre Car Park	Health & Safety works	----	These works now included in Capital bid for next year
Cemetery chapel	External decoration to entrance	4,689	Complete
Cox lane	External decoration & window Replacement	27,000	Due to complete end of November
Longmead Depot	Refurbishment of WC’s	21,090	Complete
Various	Hard surface repairs	20,000	Ongoing at various sites
Alex Rec Main pavilion	Damp Proofing works	41,565	Complete
Auriol Pavilion	New boiler & associated works	35,000	Currently out to tender
Harriers Centre	Redecorations internal & External	20,535	Complete
Asbestos	Re-inspections	7,730	Surveys complete
Fire Risk Assessments	Remedial works	12,186	Ongoing
Electrical works	Testing and remedial electrical works	45,000	Ongoing
Energy Efficiency	Various improvements and repairs to meters	11,083	Ongoing
Water Efficiency	Repairs to leaks & water efficiencies	10,000	Ongoing
Watercourses	Clearance of large amounts of rubbish dumped in watercourses	4,675	Ongoing
Total		302,573

The Committee noted that he following changes had been made to the approved programme in accordance with authority delegated to Officers:

a) Additional spend on Bourne Hall Lodge to carry out repairs and redecorations as a result of water damage to the kitchen (£2,350);

b) Additional spend on re-surfacing Ewell High Street Car Park following tender process (£2,546);

c) Additional spend on Longmead Depot toilet refurbishment as a result in a change to the scope of works and resultant tender process (£6,000)

d) Energy efficiency works necessitated by failure of old energy meters (£6,083)

These works did not result in an additional cost to the programme. It was noted that the Ashley Centre Car Park health and safety repairs (£20K) was now a capital bid.

The budget at this stage appeared to cover the completed and intended works for 2017/18. The property reserve held at 1 April 2017 was £402k. This balance was forecast to reduce to £297k as at 31 March 2018 following the use of reserves in 2017/18. The report highlighted that beyond 2017/18, the existing budget of £210k would be insufficient to continue to maintain Council buildings and assets. A budget increase would be considered in the revised Asset Management Plan to be proposed by the Head of Property at a later date.

Accordingly, the Committee:

(1) Received the current position and progress on the planned maintenance programme;

(2) Noted changes made to the programme under delegated authority.