Issue - meetings

This report provides details of event requests for consideration by the Conservators.

The Conservators received a report providing details of event requests for consideration.

The following matters were considered:

a)            Number of participants at proposed Alzheimer’s Society Memory Walk, 8 September 2019. The Conservators expressed concern at the large number of participants proposed for this event. The Conservators considered that if approval were granted it should be capped at a maximum of 2,000 participants, which was the same number as permitted for the event held in 2018. The Conservators noted that there had been difficulties at the event in 2018, due to a lack of route marshals at some crossing points. This issue had been reported to the event organiser, who had responded that it would be addressed for the next event, if approved.

b)            Proposed Serbia’s Forgotten Paws charity dog walk, 31 October.  The Conservators considered that if approval were granted, that all dogs participating in this event should be kept on a lead whilst doing so. It was also considered that the organiser should be required to request all participants clean up after their dog whilst on the Downs.

Following consideration, the Conservators:

(1)          Agreed to grant approval to hold  the following events on the Downs:

·                     Serbia’s Forgotten Paws Charity Dog Walk (Wednesday 31 Oct 2018), subject to all dogs participating in the event being held on a lead whilst doing so, and the event organiser requesting all participants to clean-up after their dogs.

·                     Surrey Mens Cross Country League (Saturday 10 November 2018)

·                     Epsom & Ewell Harriers Boxing Day running event (Wednesday 26 Dec 2018)

·                     The 80th Pioneer Run for Veteran Motorcycles (Sunday 24 March 2019)

·                     First Stride Events Ltd (Sundays 30 Mar, 10 Nov 2019)

·                     Rotary Club of Banstead Sponsored Walk (Sunday 5 May 2019)

·                     Round the Borough Bike (Sunday 12 May 2019)

·                     Cancer Research UK: Race For Life (Sunday 23 June 2019)

·                     Round the Borough Hike (Saturday 7 Sept 2019)

·                     Alzheimer’s Society (Sunday 8 Sept 2019), subject to a cap of 2000 participants and improved marshalling of the course to address the issues experienced in 2018.

(2)          Noted the Calendar of Events for 2018/19.

(3)          Noted the fees and charges to be applied to each event subject to the event being approved.