Issue - meetings

This report provides details of event requests for consideration by the Conservators.

The Conservators received a report providing details of event requests for consideration.

The following matters were considered:

a)            Limit on number of events of each category. The Conservators noted that detail of the agreed limits for events which could be held on the Downs was not provided within the report, and considered that this should be included in future. Officers confirmed that this would be done, and informed the meeting that the events proposed in this report could all be accommodated within the existing limits.

b)            Impact of events. Officers informed the Conservators that all of the proposed events had been held on the Downs for a number of years. The Conservators were also informed that the event organisers were sensitive to the nature of the Downs and aware of the need to avoid any disruption to Racehorse training.

Following consideration, it was resolved:

(1)      To note the change of date for the previously agreed event for Mole Valley Orienteering from Saturday 25 January 2020 to Thursday 23 January 2020.

(2)      That the Conservators approved the following proposals to hold events on theDowns:

·         Downs Young Athletes Cross Country League (Sunday 3 November 2019, Sunday 1 December 2019, Sunday 16 February 2020, Sunday 1 March 2020)

·         Sunbeam Motor Cycle Club Ltd – 81^st Pioneer Run (Sunday 22 March 2020)

·         North Cheam Baptist Church (Sunday 12 April 2020)

·         Cancer Research Race for Life (Sunday 21 June 2020)

(3)      That the Conservators noted the Calendar of Events for2019/20.

(4)      That the Conservators noted the fees and charges to be applied to each event.