Issue - meetings

This report provides an update on the approved 2020-2021 planned maintenance programme and requests approval for the planned maintenance programme for the next financial year 2021-2022.

Following consideration, it was resolved that the Committee:

(1)      Agreed to note the progress and anticipated spend at the end of the current year 2020/21;

(2)      Agreed to transfer the £68,000 projected underspend on 2020/21’s programme back to the Planned Maintenance Reserve for use in 2021/22;

(3)      Agreed to approve the 2021/22 planned maintenance programme at an estimated cost of £315,000 as set out in Appendix 2;

(4)      Agreed to delegate authority to the Head of Property and Regeneration to make changes within the 2021/22 planned maintenance programme to cover unforeseen matters (such as tender price variances) of up to, but not exceeding £20,000; subject to the Council’s financial and contract requirements.

The Committee received a report providing an update on the approved 2020-2021 planned maintenance programme and requesting approval for the planned maintenance programme for the next financial year 2021-2022.

The Committee received a verbal introduction from the Head of Property and Regeneration.

The following matters were raised by the Committee:

a)            Expenditure: Following a question from Members, the Officer clarified that the items and expenditures listed in Appendix 2 of the report were estimations based on past expenditures of what would be spent in an average year.

b)           Estimations: Members noted the two variants in budget estimations. The Officer noted that the 150% over-budget came as a result of additional items that were added in. Members commended the Head of Property and Regeneration for coming in under-budget.

Following consideration, it was resolved unanimously that the Committee:

(1)      Agreed to note the progress and anticipated spend at the end of the current year 2020/21;

(2)      Agreed to transfer the £68,000 projected underspend on 2020/21’s programme back to the Planned Maintenance Reserve for use in 2021/22;

(3)      Approved the 2021/22 planned maintenance programme at an estimated cost of £315,000 as set out in Appendix 2;

(4)      Agreed to delegate authority to the Head of Property and Regeneration to make changes within the 2021/22 planned maintenance programme to cover unforeseen matters (such as tender price variances) of up to, but not exceeding £20,000; subject to the Council’s financial and contract requirements.