Issue - meetings

To approve a request to Surrey County for a Traffic Regulation Order for part of Old London Road.

The Conservators received a report seeking its approval of a request to Surrey County Council for a Traffic Regulation Order for part of Old London Road.

The Officer noted a typographical error to Recommendation (2), which is to be amended to read:

(2)      If they wish to request a Traffic Regulation Order for either Option 1 or Option 2 as set out at paragraph 2.19 of this report.

From:

(2)     If they wish to request a Traffic Regulation Order for either Option 1 or Option 2 as set out at paragraph 2.21 of this report.

The following matters were raised by Conservators:

a)            Safety: Conservators raised concerns regarding the safety of the Groundskeepers particularly when faced with asking people to leave the carpark at the time of its closure.  It was noted that this task would have to be completed regardless of which option was agreed by Conservators.

b)            Nature of road: Following a question from a Conservator, the Officer explained that the request of a Traffic Regulation Order would be to regulate the use of the public road leading to the Top Car Park. The Officer also explained that there are a number of options and considerations for the Racecourse should they be minded to take control over the road in the future.

Following the discussion on this Item, the Conservators voted with 4 Conservators voting for Option 2, 4 Conservators voting for Option 1 and the Chairman using their casting vote that Option 2 of Recommendation 2 be agreed upon.

Following consideration, it was resolved that the Conservators:

(1)      Agreed to confirm that they wish to request a Traffic Regulation Order for a timed closure of part of old London Road which leads to the Top Car Park;

(2)      Agreed to request a Traffic Regulation Order for Option 2: Summer and Winter hours:

·                     The Summer hours (1 April to 30 September each year ): road closure from Sunday to Friday overnight each day from 7pm until noon of the next day and on a Saturday from 7pm until 9.30 on a Sunday morning;

·                     The Winter hours (1 October to 31 March each year): road closure from Sunday to Friday overnight each day from 5pm until noon of the next day and on a   Saturday from 5pm until 9.30 on a Sunday morning.

(3)      Agreed to request the Clerk to the Conservators to write to Surrey County Council to consider the Conservators request for a Traffic Regulation Order at the next available meeting of the Epsom & Ewell Local Committee.