Issue - meetings

To consider options for the purchase of an audio and visual solution for Council and Committee Meetings.

Following consideration, the Committee resolved unanimously:

(1)      To comment on the options set out at paras 2.39 to 2.44 of the report for meeting infrastructure;

(2)      Agree for officers to investigate preferred options from Recommendation 1 for the purchase of audio & visual meeting equipment for the Council Chamber;

(3)      To delegate to the Director of Corporate Services and the Chief Finance Officer, in consultation with the Chair and the Vice Chair of Strategy and Resources Committee, the purchase of an audio visual solution for Council and Committee meetings and bring a solution back for approval at the meeting of the Strategy and resources Committee in September 2021.

The Committee received a report considering options for the purchase of an audio and visual solution for Council and Committee Meetings.

The Committee was addressed by the Chief Legal Officer, who identified a typographical correction to Recommendation 1 of the report to read:

(1)      “To comment on the options set out at paras 2.39 to 2.44 of the report for meeting infrastructure;” (correction marked in bold)

The following matters were raised by the Committee:

a)            Layout: Members spoke about the different layout options within the Chamber, including the possibility of utilising dual microphone units and the return of the horseshoe seating layout.

b)            Opportunity for improvements: Members noted the opportunity for improvements, including disabled provision and visual quality.

Councillor Hannah Dalton proposed an amendment to recommendation 3 of the report, which was seconded by Councillor Lucie McIntyre. This was to read:

(3)      “To delegate to the Director of Corporate Services and the Chief Finance Officer, in consultation with the Chair and the Vice Chair of Strategy and Resources Committee, the purchase of an audio visual solution for Council and Committee meetings and bring a solution back for approval at the meeting of the Strategy and resources Committee in September 2021.”

This amendment to the recommendation was agreed by the Committee unanimously.

Following consideration, the Committee resolved unanimously:

(1)      To comment on the options set out at paras 2.39 to 2.44 of the report for meeting infrastructure;

(2)      To agree for officers to investigate preferred options from Recommendation 1 for the purchase of audio & visual meeting equipment for the Council Chamber;

(3)      To delegate to the Director of Corporate Services and the Chief Finance Officer, in consultation with the Chair and the Vice Chair of Strategy and Resources Committee, the purchase of an audio visual solution for Council and Committee meetings and bring a solution back for approval at the meeting of the Strategy and resources Committee in September 2021.