Issue - meetings

To create efficiencies in the events booking process by delegating authority to the Streetcare Manager to approve small events, previously held events on the Downs and for Conservators to approve the forthcoming event calendar.

The Conservators received a report seeking to create efficiencies in the events booking process by delegating authority to the Streetcare Manager to approve small events, previously held events on the Downs and for Conservators to approve the forthcoming event calendar.

The following matters were considered by the Conservators:

a)            Efficiency: it was noted that the proposed delegation would maintain existing efficiencies, and should any additional cost savings arise as a result, these would be passed on to Conservators.

b)            Notification to Downs users of Events: sufficient and timely notification of events would be given to other users of the Downs.

Following consideration, it was resolved to:

(1)      Delegate authority for approving small, previously held events on the Downs to the Streetcare Manager or Clerk/Chair of the Conservators to create efficiencies in the event booking process.

(2)      Approve the forthcoming Events Calendar for 2022 which includes an application for the Cancer Research Race for Life event.