Issue - meetings

This report accompanies an indicative Work Programme as captured at a workshop held in October 2021 for the Epsom and Walton Downs Conservators Committee to consider. 

The Conservators received a report accompanying an indicative Work Programme as captured at a workshop held in October 2021 for consideration.

The following matters were considered by the Conservators:

a)            Cremated Remains Policy: Conservators agreed that item 6 on the Work Programme could be removed, as a policy on cremated remains would be included as part of item 2 (Byelaws).

b)            Tattenham Corner Conveniences: it was noted by Conservators that in respect of item 8, procurement in respect of the demolition contractor has been finalised and the conveniences will be demolished imminently.

c)            Ranking of items: the Conservators ranked the items on the Work Plan according to priority, as follows: 

·                     Item 1 - Terms of Reference & Governance review: Low priority

·                     Item 2 - Byelaws: High priority

·                     Item 3 - Events Policy: High priority

·                     Item 4 - Review BBQ’s on the Downs: High priority

·                     Item 5 - Review Use of Car Parks by Jockey Club: High priority

·                     Item 6 - Cremated Remains Policy: incorporated under Item 2 (Byelaws)

·                     Item 7 – Habitat Management Plan: High priority

·                     Item 8 - Review of Tattenham Corner Conveniences: linked to Item 13

·                     Item 9 - Wayleaver Signage Project: High priority

·                     Item 10 Future Workshops: Medium priority

·                     Item 11 - Downs Strategic Plan: Officers will review this item

·                     Item 12 - Charging for Car Parking: Low priority

·                     Item 13 - Future toilet facilities: Medium priority

·                     Item 14 - Outsourcing: No priority assigned

Following consideration, it was resolved to:

(1)      Consider and approve the attached Additional Work Plan Items in Appendix 1 to the report.

(2)      Agree the priorities, for the work plan in order that future funding opportunities can be identified, and work allocated, as follows:

·                     Item 1 - Terms of Reference & Governance review: Low priority

·                     Item 2 - Byelaws: High priority

·                     Item 3 - Events Policy: High priority

·                     Item 4 - Review BBQ’s on the Downs: High priority

·                     Item 5 - Review Use of Car Parks by Jockey Club: High priority

·                     Item 6 - Cremated Remains Policy: incorporated under Item 2 (Byelaws)

·                     Item 7 - Habitat Management Plan: High priority

·                     Item 8 - Review of Tattenham Corner Conveniences: linked to Item 13

·                     Item 9 - Wayleaver Signage Project: High priority

·                     Item 10 - Future Workshops: Medium priority

·                     Item 11 - Downs Strategic Plan: Officers will review this item

·                     Item 12 - Charging for Car Parking: Low priority

·                     Item 13 -  Future toilet facilities: Medium priority

·                     Item 14 -  Outsourcing: No priority assigned