Agenda and minutes

To receive declarations of the existence and nature of any Disclosable Pecuniary Interests from Members in respect of any item to be considered at the meeting.

No declarations of interest were made by Councillors regarding items on the agenda.

To confirm the Minutes of the Meeting of the Council held on 19 June 2021 and Extraordinary Meeting of the Council held on 30 September 2021.

The Minutes of the Meeting of the Council held on 19 June 2021 and Extraordinary Meeting of the Council held on 30 September 2021 were agreed as a true record and the Mayor was authorised to sign them.

To receive such communications or deal with such business as the Mayor may decide to lay before the Council.

The Mayor made a number of announcements relating to noteworthy virtual and in-person events which he had attended over the past 2 months.

This report sets out the questions submitted which have been accepted under FCR 12, Part 4 Rules of Procedure, of the Constitution.

One question had been addressed to the Chairman of the Strategy and Resources Committee, to which a written answer had been provided and published.

To receive statements from the Chairs of the Council’s Policy Committees, briefing Members on current events and issues relating to the relevant Committee’s area of work.

Council received written statements from the Chairs of the Community and Wellbeing Committee, Licensing and Planning Policy Committee and Strategy and Resources Committee.

2 questions were asked relating to the statements and responded to by the relevant Committee Chair.

The Contract Standing Orders set out the rules for procuring contracts on behalf of the Council. This report outlines the amendments to the Contract Standing Orders including changes to the level of threshold.

These amendments were approved by the Strategy and Resource Committee at its meeting on the 16th November 2021.

Council received a report proposing amendments to the Contract Standing Orders, including changes to the level of threshold.

Councillor Colin Keane MOVED the recommendations in the report.

Upon being put the recommendations were CARRIED unanimously.

Accordingly it was resolved to:

(1)      Agree to the amendments of the Contract Standing Orders

(2)      Agree that the Constitution be updated accordingly.

To approve the Council’s response to the Local Government Boundary Commission’s consultation on council size and warding arrangements.

Council received a report requesting it to approve the Council’s response to the Local Government Boundary Commission’s consultation on council size and warding arrangements.

Councillor Colin Keane MOVED the recommendation in the report.

Council was informed of the following corrections to the report and appendix to read as follows:

Report, paragraph 5.2 2) “The boundary between Court Ward and the proposed Horton ward follow the B284 Hook Road until Chantilly Way, retaining the former St Ebba Hospital site centred around Parkview Way within Court Ward.”

Appendix 1,sidenote in relation to Nonsuch Ward “There are no changes to the proposed number of councillors in the Cuddington Nonsuch Ward.”

Appendix 1,sidenote in relation to Woodcote Ward “There are no changes to the proposed number of councillors in the West Ewell Woodcote Ward.”

Upon being put the recommendation was CARRIED with a majority vote in favour.

Accordingly it was resolved to:

(1)       Approve, with any necessary amendments, the response at Appendix 1 to the report.

Approval of the extended Municipal Calendar from May 2022 to July 2023.

Council received a report requesting it to approve the Municipal Calendar from May 2022 to July 2023.

Councillor Colin Keane MOVED the recommendation in the report.

Councillor Hannah Dalton SECONDED the recommendation in the report.

Upon being put, the recommendation was CARRIED unanimously.

Accordingly, it was resolved to:

(1)      Approve the Municipal Calendar for 2022-2023.

This report sets out notices of motions ruled in order by the Mayor in consultation with the Legal Officer.

Council received one Motion submitted under FCR 14 of Part 4 of the Council’s Constitution.

Motion 1: “Introduce regular Heritage Tours during summer”

The Council resolved by a majority vote to refer this Motion to the Community and Wellbeing Committee for consideration.