Agenda

To receive declarations of the existence and nature of any Disclosable Pecuniary Interests from Members in respect of any item to be considered at the meeting.

To confirm the Minutes of the Meeting of the Council held on 30 July 2024.

To receive such communications or deal with such business as the Mayor may decide to lay before the Council.

Following the trigger for a full Council debate being reached, this report sets out the details of the Petition and the procedure for its debate.

This report sets out the questions submitted which have been accepted under FCR 12, Appendix 4 of the Constitution.

The Annual Governance Statement (“Statement”) is an important document which provides assurance concerning the Council’s governance arrangements, both financial and non-financial. It is prepared on an annual basis for inclusion in the Statement of Accounts.

The Statement was taken to Audit & Scrutiny Committee for approval in July 2024, as per its terms of reference. The Statement has been brought to Full Council to ensure all Members are conversant with its contents. Please note the information within the Statement is accurate as of 1 July 2024 (as per its production timeline).

On 24 February 2025, the biggest changes to public sector procurement for over a decade will take effect with the issue of the Procurement Act 2023. The legislation, brought in after Brexit, has a significant impact on how the council undertakes its procurement.

As a result of these changes the Contract Standing Orders (‘CSOs’), which form part of the council’s Constitution, have been reviewed and updated to ensure that the council will comply with the latest legislation.

This report provides background information to the CSOs and the new Act, their purpose and the key changes.

The report also recommends updates identified through the review which do not directly relate to the new Act.

This report presents the extended Municipal Calendar of ordinary meetings from May 2025 to July 2026.

This report seeks approval of capital budget to fund phase 2 of replacement of windows at Bourne Hall. Approval is being sought ahead of the usual capital programme cycle, due to be brought to Council in February 2025, to enable the scheme to be coordinated with phase 1 of the windows replacement, being funded by UK Shared Prosperity Funding, so that cost savings may be realised through undertaking works concurrently.

To report to the Council a decision taken by the Director of Environment, Housing and Regeneration on the grounds of urgency, in compliance with the requirements of the Constitution.

This report provides the Council with notification of committee decisions taken in accordance with the urgency procedure contained in Annex 4.6 of the Operating Framework.

This report sets out notices of motions ruled in order.

The purpose of this report is to present the Proposed Submission Local Plan (2022-2040) to Full Council with the recommendation that public consultation be undertaken as soon as practically possible and in accordance with our Local Development Scheme (the Local Plan timetable).

The Licencing and Planning Policy Committee on the 20 November 2024 agreed to recommend to Full Council that; the Proposed Submission Local Plan be endorsed as being sound; public consultation should commence on the document as soon as is practically possible for a period of six weeks and that the plan should be submitted for independent examination as soon as is practically possible.

The Regulation 19 consultation is the second consultation stage on the Local Plan prior to the document being submitted for examination by a Planning Inspector appointed by the Secretary of State. The Regulation 19 consultation seeks representations on legal compliance and the four tests of soundness set out in the National Planning Policy Framework (NPPF).

The Council is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to an individual and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.