Agenda and minutes

Financial Policy Panel - Tuesday, 26th June, 2018 7.30 pm

Venue: Committee Room 1 - Epsom Town Hall. View directions

Contact: Fiona Cotter, tel: 01372 732124  Email:

No. Item


Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting


No declarations of interest were made by councillors regarding the item on the Agenda.


Financial Planning 2019/20 pdf icon PDF 126 KB

This report seeks guidance on the approach to be used in preparing the budget for 2019/20.

Additional documents:


The Panel received and considered a report that sought guidance on the approach to be used in preparing the budget for 2019/20.

The Panel noted the key components of the Medium Term Financial Strategy set out in Annex 1 to the report.  The MTFS would be used to provide a framework for the annual budget review.

The current Financial Forecast anticipated the need for savings of £0.5 million in 2019/20 in order to achieve a balanced budget with no use of general reserves.  It was also highlighted that New Homes Bonus was currently being used to fund general fund services and concern was expressed over the impact of the significant reductions in funding available from New Homes Bonus when coupled with “negative Revenue Support Grant”.

It was further noted that it was considered prudent to hold a contingency to deal with any potential consequences resulting from the introduction Universal Credit.  Likewise, the Business Equalisation Reserve had been increased significantly to cover a significant potential claim currently going through the courts.

Based on the provisional outturn figures for last year, the highest risk to the 2018/19 budget appeared to be maintaining anticipated levels of income for areas such as planning and in the cemetery.  With respect to generating income from burial services, it was stressed that the Business Case for a crematorium did not currently stack up.

The Panel further noted the updated Efficiency Plan set out in Annex 2 to the report.  The annual savings target for 2019/20 of £461,000 comprised £406,000 agreed in principle by the individual service committees: £55,000 still had to be identified and the report highlighted the areas that Officers expected to see these savings generated from. In this regard, the Chairman highlighted that a Marketing Officer had been appointed to support income generation.  It was also highlighted that the figures in Annex 2 reflected the savings to be made from the cessation of sweeping up highway verge cuttings after cutting.  It was commented by Panel members that reductions in the standards of this service had generated complaints from residents.

The Panel was relieved to note that the new statutory guidance on Local Authority Investments did not impact on the two out-of-Borough Investments already made, as these occurred prior to the guidance coming into effect, but was disappointed regarding its implications for future investment.  However, it was hoped that this might not preclude investment just outside the Borough’s boundaries if there was a strong business case for doing so although Officers would carefully consider whether it might be prudent to delay any further out of Borough investment property purchases until the guidance had been properly tested.

The Financial forecast did not reflect the additional income the Council was expecting to receive as a result of being part of an approved Retained Business Rates Pilot Scheme.  The Council had agreed to be part of the pilot on the understanding that there would be a guaranteed financial gain for this authority of at least £0.5 million in excess  ...  view the full minutes text for item 15.


Minutes pdf icon PDF 100 KB

The Panel is asked to confirm the Minutes of the Meeting of the Panel held on 5 December 2017 and 6 February 2018 (attached) and to authorise the Chairman to sign them.

Additional documents:


The Minutes of the Meetings of the Financial Policy Panel held on 5 December 2017 and 6 February 2018 were agreed as a true record and signed by the Chairman.