Agenda and minutes

Prior to commencement of the meeting a period of 15 minutes will be put aside to allow members of the public who have pre-registered to do so, the opportunity to ask questions.

For further details, contact Fiona Cotter, Democratic Services Manager, on 01372 732000.

No questions were asked by members of the public

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

In the interests of openness and transparency the following declarations were made:

Declarations of Interest

Councillor Chris Frost BSc, Other Interest: Ward Councillor for Nonsuch (Epsom & Ewell Borough Council).

Declarations of Interest

Councillor Drew Heffernan, Other Interest: Ward Councillor for Worcester Park (London Borough of Sutton).

Declarations of Interest

Councillor Jill Whitehead, Other Interest: Ward Councillor for Carshalton Central (London Borough of Sutton).

Declarations of Interest

Councillor Mike Teasdale, Other Interest: Ward Councillor for Stoneleigh (Epsom & Ewell Borough Council).

Declarations of Interest

Councillor Peter Geiringer, Other Interest: Ward Councillor for Nonsuch (London Borough of Sutton).

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Nonsuch Park Joint Management Committee held on 29 January 2018.

The Minutes of the Meeting of the Nonsuch Joint Management Committee held on 29 January 2018 were agreed as a true record and signed by the Chairman.

To appoint a Chairman for Nonsuch Park Joint Management Committee from Councillors representing the London Borough of Sutton for the Municipal Year 2018/19.

Councillor Jill Whitehead (London Borough of Sutton) was appointed Chairman of the Nonsuch Park Joint Management Committee for the 2018/19 Municipal Year.

This report seeks the Committee’s approval for the Nonsuch Voles to apply for funding security fencing in the formal gardens and provision for match funding at 11.5% of the total bid value

The Committee received a report requesting approval for Nonsuch Voles to apply for funding to erect additional fencing in the formal gardens.  It was noted that in places the existing fence was in a poor state of repair, allowing dogs and people access to the gardens when they were locked.  There had been instances of vandalism especially in the evening when the gardens were locked.  As a result security was a major concern.

Nonsuch Voles were proposing to apply for funding from the SUEZ Communities Landfill Trust and in order to proceed 11.5% match funding was required.  Following investigations into appropriate fencing Nonsuch Voles recommended that a type of prison fencing be used which as well as being extremely durable, the colour would match other fencing around the gardens and blend in with the surroundings.  Visuals of the suggested fencing was presented to members at the meeting.

The Committee was informed that the fencing was estimated to cost £19,000 and therefore a sum of £2,185 match funding would be needed to secure the finance.  Gerald Smith informed the Committee that Friends of Nonsuch would contribute £2,000 towards the match funding.  The Committee expressed thanks for their donation.

It was noted that Nonsuch Voles would be coordinating the project and the Committee acknowledged the enormous amount of work undertaken by the Nonsuch Voles along with other volunteer organisations involved with Nonsuch Park.

Having considered the proposal, the Committee;

(1)            Approved the Nonsuch Vole’s proposal to apply for funding for security fencing in the formal gardens

(2)            Agreed to the provision of match funding (approximately £2,200) from the working balance account in the event such funding was needed if donations were not available.

The Committee is asked to receive and note the Nonsuch Park Joint Management Committee final accounts for the financial year 2017/2018.

This item was deferred to the next meeting.

This report identifies the planned maintenance priority works for 018/19 and advises on the progress of outstanding works.  The Committee is asked to note the contents of the report and give approval to proceed with the priority works.

This item was deferred to the next meeting.

The Committee is asked to note the current Events Calendar.

This item was deferred to the next meeting.

A report to inform the committee on the progress of items previously discussed, and the activities of the volunteer groups.

This items was deferred to the next meeting

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The Committee resolved to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involved the likely disclosure of exempt information as defined in paragraphs 1, 2, and 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

A report to inform the Joint Management Committee on the current position regarding various property matters.

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Joint Management Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

The Committee agreed a way forward as set out in the Minutes.

Note:  The details are considered officially sensitive at this time and the Minute for this item will be exempt from publication.

The Committee is asked to confirm as a true record the restricted Minutes of the Meetings of the Nonsuch Park Joint Management Committee held on 29 January 2018.

These Minutes from the meeting of the Nonsuch Joint Management Committee held on 29 January 2018 have not been published because the meeting was closed to the press and public on the grounds that the nature of the business to be transacted/nature of the proceedings dealt with information which could identify individuals and relating to the financial or business affairs of the Joint Management Committee and a third party and information in respect of which legal privilege could be maintained in legal proceedings.

The Minutes from the meeting of the Nonsuch Park Joint Management Committee held on the 29 January 2018 have not been published because the meeting was closed to the press and public on the grounds that the nature of the business to be transacted/nature of the proceedings dealt with information relating to the financial or business affairs of any particular person (including the authority holding that information).