Agenda and minutes

To take any questions from members of the Public.

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

The following declarations were made with regards to Item 4, Events in the Park:

Councillor Colin Keane: In the interests of openness and transparency, Councillor Colin Keane declared that he had an informal conversation with the organisers of Park Run regarding their plans to re-start their event.

Councillor Jenny Batt: In the interests of openness and transparency, Councillor Jenny Batt declared that she has attended Park Run previously.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Nonsuch Park Joint Management Committee held on 25 January.

The Minutes of the previous meeting of the Nonsuch Park Joint Management Committee held on 25 January were agreed as a true record and the Committee authorised the Chair to sign them subject to the following:

Amendment to attendees:

Councillor David Reeve to be listed as:

In attendance: Councillor David Reeve (due to internet connection issues, Councillor Reeve was connected to the meeting via a listen-only telephone connection).

To consider event applications from parkrun to return to hosting their regular, weekly parkrun sessions in the park and an application from Classic Events to host their annual Town and Country Show in the park on 30-31 May 2021.

The Committee received a report asking the Committee to consider event applications from parkrun to return to hosting their regular, weekly parkrun sessions in the park and an application from Classic Events to host their annual Town and Country Show in the park on 30-31 May 2021.

The Committee received a verbal introduction from the Streetcare Manager.

The following matters were raised by the Committee:

a)            Town and Country Show: Following a question from a Member, the Officer confirmed that to ensure social-distancing, the Town and Country Show would be a ticket-only venue with capped numbers.

b)           Recommendations from Safety Advisory Group: The Officer noted that once this Application has Committee approval, the Safety Advisory Group would offer improvements to the proposed system to ensure efficiency and Covid-security.

c)            Event invitations to Members: Members noted the possibility of them receiving invitations held in Nonsuch Park at the events approved by the Committee.  

Following consideration, the Committee resolved unanimously:

(1)      To consider the event application from parkrun as attached in Appendix 1 of this report

(2)      To consider the event application from Classic Events as attached in Appendix 2 of this report.

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

The decision for this item is recorded in a separate (not for publication) restricted Minute.