Agenda

The Conservators are asked to confirm as a true record the Minutes of the Conservators’ Meeting held on 3 November 2025 (attached) and to authorise the Chair to sign them.

To receive the Minutes of the meeting of the Epsom and Walton Downs Consultative Committee held on 13 October 2025.

This report seeks approval for the 2026/27 budget and the recommended precepts on the constituent bodies.

This report presents the risk register for Epsom and Walton Downs (EWD) for review and note by the Conservators.

This report informs the Conservators of dates for race meetings in 2026 and presents a request from Jockey Club Racecourses for consent for race meetings and extensions to the periods permitted for fencing, as required by the Epsom and Walton Downs Regulation Act 1984 and Epsom and Walton Downs Byelaws.

An update on the arrangements for the Derby 2026.

This report informs Conservators of the current confirmed events on the 2025/26 Events Calendar for the Downs and seeks approval for two new events proposed to take place in 2026.

To review the use of barbecues during 2025 race meetings and receive an application from Epsom Downs Racecourse for the use of barbecues at events throughout 2026.

To update the Conservators on the use of the Owners and Trainers and Derby Arms Car Parks by the Racecourse during 2025 and to formally request permission for ad-hoc use in 2026.

One of the three main objectives of the current five-year Epsom and Walton Downs Habitat Management Plan (2023-2028) is to draw up a project plan to reintroduce grazing to Juniper Hill.

At the Conservators meeting held on 23rd June 2025, it was agreed to progress the project, using robust fencing and for an implementation plan to be brought to the January meeting.

This report presents a proposal from The Jockey Club to replace the existing tarmac surface with a permanent black wet-pour rubber surface on the bridge over the underpass at Epsom Downs Racecourse, near the Rubbing House Public House.  The proposal seeks to improve safety for equine and pedestrian users and to provide consistency with existing rubberised surfaces elsewhere on the Racecourse.