Agenda

The Conservators are asked to confirm as a true record the Minutes of the Conservators’ Meeting held on 4 November 2024 (attached) and to authorise the Chair to sign them.

This report seeks approval for the 2025/26 budget and the recommended precepts on the constituent bodies.

An update on the arrangements for the Derby 2025.

This report informs the Conservators of dates for race meetings in 2025 and presents a request from Jockey Club Racecourses for consent for race meetings and extensions to the periods permitted for fencing, as required by the Epsom and Walton Downs Regulation Act 1984 and Epsom and Walton Downs Byelaws.

This report presents the risk register for the Epsom and Walton Downs for review and note by the Conservators.

This report informs Conservators of the current confirmed events on the 2025 Event Calendar for the Downs.

This report also seeks approval in principle to hold the 80th Anniversary of VE Day Beacon Lighting event at the View Point Car Park, Epsom and Walton Downs on 8 May 2025.

To update the Conservators on the use of the Owners and Trainers and Derby Arms Car Parks by the Racecourse during 2024 and to formally request permission for ad-hoc use in 2025.

To review the use of barbecues during 2024 race meetings and receive an application from Epsom Downs Racecourse for the use of barbecues at events throughout 2025.