Agenda and draft minutes

Apologies for absence were received from Councillors Tim Snuggs, Lynne Fletcher (with Councillor Steve Bax as nominated substitute), and Alan Parker (with Councillor David Lewis as nominated substitute).

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

(i)         any disclosable pecuniary interests and / or

(ii)        other interests arising under the Code of Conduct

in respect of any item(s) of business being considered at this meeting.

No declarations of interest were made by Councillors in items on this agenda.

The Committee is asked to confirm as a true record the Minutes of the inaugural Meeting of the Committee held on 20 May 2026 (attached) and to authorise the Chair to sign them.

The Minutes of the inaugural meeting of the Committee on 20 May 2026 were agreed as a true record and the Chair was authorised to sign them, subject to the following amendments:

·                That Councillor Fran Fish be recorded as being present.

·                That a correction to Councillor Joshua Lambert’s name be included.

The Committee is requested to note its Terms of Reference as agreed by the Shadow Authority at its meeting of 20 May 2026 and as detailed in section 3-B5 of the Constitution (excerpt attached).

The Committee received and unanimously agreed to note its Terms of Reference as agreed by the Shadow Authority at its meeting of 20 May 2026 and as detailed in section 3-B5 of the Constitution.

This report sets out proposals for appointing the Council’s external auditor for the accounts audit for the three-year period 2027/28 to 2029/30.

Surrey County Council and the District and Borough Councils in Surrey have opted into the ‘appointing person’ national auditor appointment arrangements, established by Public Sector Audit Appointments (PSAA), for the period covering the external audit of the councils’ accounts for 2023/34 to 2027/28.  PSAA recently extended the current national auditor appointment arrangements for a further two-year period to cover the audits of local bodies for 2028/29 and 2029/30 through mutual agreement with the appointed audit firms.  The existing arrangements therefore cover the audit of the existing councils’ accounts for 2026/27, the final year they will produce accounts. 

East Surrey Council has the right to join the national scheme.  To ensure consistency and ease of administration in the procurement and appointment of an auditor, it is recommended that East Surrey Council opt in to the national auditor appointment arrangements through PSAA (soon to become the Local Audit Office) for the period 2027/28 to 2029/30.

The Committee received a report setting out proposals for appointing the Council’s external auditor for the accounts audit for the three-year period 2027/28 to 2029/30.

The report set out the options available for appointing an external auditor, including joining a national framework for the appointment of an independent auditor, establishing an independent auditor panel to make a stand-alone appointment for East Surrey or joining with another Local Authority to establish a joint independent audit panel to make the appointment. 

The Committee heard that Surrey County Council and all eleven District and Borough Councils in Surrey currently opted into the ‘appointing person’ national auditor appointment arrangements, established by Public Sector Audit Appointments (PSAA) with current external audit contracts extending until the end of the 2029/30 accounts audit. The existing arrangements therefore covered the audit of the existing councils’ accounts for 2026/27, the final year they would produce accounts.

To comply with the Council’s duty under the Local Government Audit and Accountability Act 2014, it was necessary to appoint an auditor to audit the Council’s accounts ahead of Vesting Day.  The report recommended that East Surrey Council opt in to the national auditor appointment arrangements through PSAA (soon to become the Local Audit Office) for the period 2027/28 to 2029/30. The report identified that this would ensure consistency and  ease of administration and would benefit from the economies of scale and oversight provided by PSAA.

The following matters were considered:

a)             Appointment duration. In response to a question from a member, the Interim Chief Finance Officer informed the Committee that if the Council agreed to opt in to the PSAA approach, the auditors would be appointed for a 3 year period, up until the finalisation of accounts for 2029-30. If this was the case, the Council would next be asked to consider the process for appointing the external auditor before December 2029, to commence from 1 April 2030.

b)             Cost. The report set out that PSAA set the core audit scale fee nationally, following consultation with opted in authorities, key stakeholders and other relevant bodies.  Scale fees are published on the PSAA website.  Fee variations may apply depending on changes in accounting and audit standards and the auditor’s assessment of the level of audit work required at each Council, following audit planning and risk assessment and taking into account local circumstances.  In response to a question from a member, the Interim Chief Finance Officer informed the Committee that the cost of external audit services for the new unitary councils was not yet known, but that using other recently formed unitary authorities, in areas such as Northamptonshire and Cumbria, as a comparison, it is  expected that the combined fees for the East and West Surrey authorities (and a Combined Fire & Rescue Authority) would be less than paid currently across the 12 existing authorities.

c)             Capacity of external auditor. In response to a question from a member, the Interim Chief Finance Officer informed the Committee that joining the PSAA Scheme would provide some mitigation  ...  view the full minutes text for item 5.

The Committee is requested to note its forward work programme for 2026-27.

The Committee received and unanimously agreed to note it’s forward work programme for 2026-27. In noting the work programme, the Committee also noted a correction to the wording of the Remit/Scope for the first 2 items listed upon it, which were as follows:

Replace the words “West Surrey” with the words “East Surrey”.